Executive Assistant to Executive Director | Flexible Hours

Environment Protection Authority; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

Environment Protection Authority is recruiting an Executive Assistant to deliver high‑quality executive and administrative support to the Executive Director, Regulatory Operations and Sector Regulation. You will manage complex diaries, stakeholder communications, governance papers and travel, contributing to efficient governance and delivery across the division.

The role requires managing sensitive information with discretion and coordinating divisional planning, events and priorities from EPA

Qualifications

• Experience providing executive or senior administrative support in a complex and dynamic organisation.
• Strong organisation, planning and time management skills to handle competing priorities and deadlines.
• High-level written and verbal communication skills with experience coordinating meetings, governance activities and stakeholder interactions.
• Strong attention to detail and information management capability.
• Proficiency in Microsoft 365 applications and business systems.
• Ability to maintain confidentiality and exercise sound judgement when handling sensitive information.

Responsibilities

• Provide proactive senior-level executive support, including diary management, meetings, travel, correspondence and administration.
• Coordinate divisional governance processes, briefings, agendas, papers, meetings and action tracking.
• Prepare presentations, reports, correspondence, documentation and briefing materials to a high professional standard.
• Act as a key contact for internal and external stakeholders, providing timely, professional and customer-focused communication.
• Support divisional planning, events, activities and operational priorities through effective coordination.
• Maintain accurate records, information management systems and business processes and contribute to continuous improvement and a positive team culture.

Skills

Executive support

Diary management

Governance coordination

Stakeholder communication

Microsoft 365

Tools

Microsoft 365

SharePoint

Job description

Environment Protection Authority is recruiting an Executive Assistant to deliver high‑quality executive and administrative support to the Executive Director, Regulatory Operations and Sector Regulation. You will manage complex diaries, stakeholder communications, governance papers and travel, contributing to efficient governance and delivery across the division.

The role requires managing sensitive information with discretion and coordinating divisional planning, events and priorities from EPA