Executive Assistant To Mayor And Councillors

Greater Shepparton City Council; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

EPA Victoria is seeking an Executive Assistant to provide high-quality executive, administrative and coordination support to the Executive Director, Regulatory Operations and Sector Regulation. The role manages complex schedules, correspondence and meetings while supporting governance and operational delivery across the division.

The position offers an ongoing, full-time arrangement with a VPS 4 salary range of AU$100,894–AU$114,476 plus 12% superannuation, based in Docklands, VIC.

Qualifications

• Demonstrated experience providing executive or senior administrative support in a complex and dynamic organisation.
• Strong organisation, planning and time management skills, with the ability to manage competing priorities and deadlines.
• High-level written and verbal communication skills and experience coordinating meetings, governance activities and stakeholder interactions.
• Strong attention to detail and information management capability.
• Proficiency in Microsoft 365 applications.
• Ability to maintain confidentiality and exercise sound judgement when handling sensitive information.
• Ability to work from the 664 Collins Street office a minimum of four and up to five days per week.

Responsibilities

• Provide proactive senior-level executive support, including diary management, meetings, travel, correspondence and administration.
• Coordinate divisional governance processes, briefings, agendas, papers, meetings and action tracking.
• Prepare presentations, reports, correspondence, documentation and briefing materials to a high professional standard.
• Act as a key contact for internal and external stakeholders, providing timely, professional and customer-focused communication.
• Support divisional planning, events, activities and operational priorities through effective coordination.
• Maintain accurate records, information management systems and business processes and contribute to continuous improvement and a positive team culture.

Skills

Executive support

Diary management

Meetings coordination

Stakeholder communication

Information management

Tools

Microsoft 365

Governance systems

Job description

Executive Assistant

Posted 2 days ago

Job Description

Ongoing, full-time role

Salary: VPS 4 - $100,894 to $114,476 + 12% superannuation

Location: 664 Collins Street, Docklands VIC 3008

About the Organisation

EPA is currently transitioning to a new operating model, creating a range of opportunities across the organisation. We’re looking for talented people to join us and contribute to EPA’s important work protecting Victoria’s environment and community.

EPA works to prevent and reduce the harmful effect of pollution and waste on Victoria's environment and people. We work with community, industry and businesses. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors.

We are a workplace committed to new ways of working, EPA celebrates diversity of people and lifestyles. We offer a wide range of practical options to support both your work and personal life.

The EPA Experience

• See the impact in the communities we live in: at EPA you see your work first-hand
• Range of internal working groups, networks and volunteering opportunities
• On-the-job training for a wide range of environmental roles
• Flexible start and finish times, as well as compressed work week options

About the role

As Executive Assistant, you will provide high-quality executive, administrative and coordination support to the Executive Director, Regulatory Operations and Sector Regulation.

This is an opportunity to manage complex schedules, correspondence, meetings and stakeholder interactions while supporting effective governance, communication and operational delivery across the division.

In this role you will:

• Provide proactive senior-level executive support, including diary management, meetings, travel, correspondence and administration.
• Coordinate divisional governance processes, briefings, agendas, papers, meetings and action tracking.
• Prepare presentations, reports, correspondence, documentation and briefing materials to a high professional standard.
• Act as a key contact for internal and external stakeholders, providing timely, professional and customer-focused communication.
• Support divisional planning, events, activities and operational priorities through effective coordination.
• Maintain accurate records, information management systems and business processes and contribute to continuous improvement and a positive team culture.

Skills and experience

• Demonstrated experience providing executive or senior administrative support in a complex and dynamic organisation.
• Strong organisation, planning and time management skills, with the ability to manage competing priorities and deadlines.
• High-level written and verbal communication skills and experience coordinating meetings, governance activities and stakeholder interactions.
• Strong attention to detail and information management capability.
• Proficiency in Microsoft 365 applications and business systems.
• Ability to maintain confidentiality and exercise sound judgement when handling sensitive information.
• Ability to work from the 664 Collins Street office a minimum of four and up to five days per week.

Benefits

All prospective employees will also undergo a National Criminal Record Check prior to an offer of employment. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks and role related security clearances.

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and genders.