Senior EA to Exec Director | Governance & Operations

Greater Shepparton City Council; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

EPA Victoria is seeking an Executive Assistant to provide high-quality executive, administrative and coordination support to the Executive Director, Regulatory Operations and Sector Regulation. The role manages complex schedules, correspondence and meetings while supporting governance and operational delivery across the division.

The position offers an ongoing, full-time arrangement with a VPS 4 salary range of AU$100,894–AU$114,476 plus 12% superannuation, based in Docklands, VIC.

Qualifications

• Demonstrated experience providing executive or senior administrative support in a complex and dynamic organisation.
• Strong organisation, planning and time management skills, with the ability to manage competing priorities and deadlines.
• High-level written and verbal communication skills and experience coordinating meetings, governance activities and stakeholder interactions.
• Strong attention to detail and information management capability.
• Proficiency in Microsoft 365 applications.
• Ability to maintain confidentiality and exercise sound judgement when handling sensitive information.
• Ability to work from the 664 Collins Street office a minimum of four and up to five days per week.

Responsibilities

• Provide proactive senior-level executive support, including diary management, meetings, travel, correspondence and administration.
• Coordinate divisional governance processes, briefings, agendas, papers, meetings and action tracking.
• Prepare presentations, reports, correspondence, documentation and briefing materials to a high professional standard.
• Act as a key contact for internal and external stakeholders, providing timely, professional and customer-focused communication.
• Support divisional planning, events, activities and operational priorities through effective coordination.
• Maintain accurate records, information management systems and business processes and contribute to continuous improvement and a positive team culture.

Skills

Executive support

Diary management

Meetings coordination

Stakeholder communication

Information management

Tools

Microsoft 365

Governance systems

Job description

EPA Victoria is seeking an Executive Assistant to provide high-quality executive, administrative and coordination support to the Executive Director, Regulatory Operations and Sector Regulation. The role manages complex schedules, correspondence and meetings while supporting governance and operational delivery across the division.

The position offers an ongoing, full-time arrangement with a VPS 4 salary range of AU$100,894–AU$114,476 plus 12% superannuation, based in Docklands, VIC.