Executive Assistant to COO & GM, Operations

Royal Australian Mint; Canberra; On-site; AUD 90,000 - 130,000; Full time

Job summary

The Royal Australian Mint is seeking an Executive Assistant to the General Manager – Operations and Chief Operating Officer. You will deliver high-quality executive and administrative support, manage calendars, travel and expenses, and coordinate meetings, minutes and papers.

You will liaise with internal and external stakeholders, support procurement and financial processes in ERP, and contribute to continuous improvement of administrative practices in a busy government environment.

Qualifications

• Baseline security clearance required.
• Experience providing executive and administrative support.
• Strong written and verbal communication.
• Ability to manage calendars, travel, and expenses efficiently.
• Organised approach with attention to detail in a busy environment.

Responsibilities

• Provide diary and meeting management for the General Manager – Operations and COO.
• Coordinate travel arrangements, itineraries, and budget management.
• Support procurement and financial processing in ERP.
• Prepare minutes, briefing notes and administrative documentation.
• Liaise with internal and external stakeholders to support business outcomes.
• Contribute to continuous improvement of administrative processes.
• Assist recruitment coordination and onboarding as needed.
• Escort visitors and handle routine inquiries.

Skills

Discretion

Strong communication

Organisational skills

Attention to detail

Stakeholder liaison

Job description

The Royal Australian Mint is seeking an Executive Assistant to the General Manager – Operations and Chief Operating Officer. You will deliver high-quality executive and administrative support, manage calendars, travel and expenses, and coordinate meetings, minutes and papers.

You will liaise with internal and external stakeholders, support procurement and financial processes in ERP, and contribute to continuous improvement of administrative practices in a busy government environment.