Executive Assistant to GM & Office Operations Lead

Rheinmetall NIOA Munitions; Maryborough; On-site; AUD 60,000 - 80,000; Full time

Job summary

Rheinmetall NIOA Munitions Maryborough in Queensland seeks a skilled Administration Officer to provide professional reception, executive administration and office support to the General Manager (GM) and Senior Leadership Team (SLT).

You will manage calendars, travel arrangements, prepare correspondence, and maintain records to ensure efficient day-to-day operations and high service levels in a munitions manufacturing environment.

Qualifications

• Office administration certification with reception and administration experience.
• Proficient in MS Office (Word, Outlook, PowerPoint, Excel) and ERP systems.
• Strong spelling, grammar and data entry skills.
• Professional presentation with high interpersonal skills.
• Ability to handle confidential information.

Responsibilities

• Serve as the first point of contact for visitors and guests.
• Manage telephone calls, mail and deliveries according to processes.
• Maintain reception, common areas and meeting rooms.
• Coordinate visitor sign-in and site access.
• Provide confidential support to the GM; undertake duties as required.
• Manage calendars, travel and meetings; prepare reports and minutes.
• Coordinate leadership meetings and documentation; support projects.
• Maintain document control and records for RNM intranet HQ.
• Coordinate catering for functions and events.
• Support SLT with administrative tasks and information flow.

Skills

Reception experience

Executive assistant

Communication

Planning & organizing

Data entry

Education

Office administration certification

Tools

MS Word

MS Outlook

MS PowerPoint

MS Excel

Adobe

ERP system

Job description

Rheinmetall NIOA Munitions Maryborough in Queensland seeks a skilled Administration Officer to provide professional reception, executive administration and office support to the General Manager (GM) and Senior Leadership Team (SLT).

You will manage calendars, travel arrangements, prepare correspondence, and maintain records to ensure efficient day-to-day operations and high service levels in a munitions manufacturing environment.