Executive Assistant to COO - Strategic Admin & Ops

Royal Australian Mint; Canberra; On-site; AUD 80,000 - 86,000; Full time

Job summary

The Royal Australian Mint is seeking an Executive Assistant to provide high‑quality executive and administrative support to the General Manager – Operations and Chief Operating Officer in Canberra. The role delivers secretariat services for meetings, calendars, travel, expenses and basic procurement within ERP processes.

You will manage briefs, prepare notes and minutes, coordinate meetings, and support audits and continuous improvement efforts across the Mint.

Qualifications

• Baseline security clearance required.
• Experience providing executive support and secretariat services.
• Ability to manage calendars, travel and expenses.
• Proven ability to handle procurement and invoicing tasks.

Responsibilities

• Provide diary and meeting management for the General Manager – Operations and Chief Operating Officer.
• Coordinate travel arrangements, budgets, expenses and simple procurement tasks.
• Build relationships with internal and external stakeholders and provide admin support.
• Manage routine inquiries and coordinate executive workloads and minutes.
• Prepare meeting agendas, briefings and records in line with agency procedures.
• Support recruitment coordination, onboarding and office administrative tasks.

Skills

Diary management

Meeting coordination

Stakeholder management

Travel arrangements

Procurement support

Tools

ERP system

Job description

The Royal Australian Mint is seeking an Executive Assistant to provide high‑quality executive and administrative support to the General Manager – Operations and Chief Operating Officer in Canberra. The role delivers secretariat services for meetings, calendars, travel, expenses and basic procurement within ERP processes.

You will manage briefs, prepare notes and minutes, coordinate meetings, and support audits and continuous improvement efforts across the Mint.