Executive Assistant to Senior Leaders – Rural Health

The University of Newcastle; Tamworth; On-site; AUD 84,000 - 97,000; Full time

Benefits offered by this job

Health insurance discounts

Additional paid leave

Wellbeing programs

Job summary

The University of Newcastle – Tamworth NSW is seeking an Executive Assistant to support the Department of Rural Health's Executive Management Team. You will provide high-quality administrative and operational support, coordinating schedules, travel, reports, and correspondence while building strong relationships with colleagues, partners and stakeholders.

In this role you will work closely with the Director, Deputy Director and Senior Manager, contributing to the smooth day-to-day operation and

Qualifications

• Experience providing executive support in a fast-paced environment.
• Ability to coordinate complex schedules and travel.
• Strong report and presentation preparation skills.
• Excellent stakeholder engagement and communication.
• Proactive organisational skills and initiative.

Responsibilities

• Partner closely with senior leaders, providing trusted executive support and contributing to the smooth operation of a dynamic and purpose-driven department.
• Coordinate complex schedules, meetings, travel arrangements and key priorities in a fast-paced environment where no two days are the same.
• Prepare high-quality reports, correspondence, presentations and meeting materials that support informed decision-making and strategic outcomes.
• Build meaningful relationships with stakeholders across the University, government, health and community sectors, becoming a key connector within the organisation.
• Contribute to a broad range of operational, financial, research and project activities, gaining exposure to diverse areas of the Department's work.
• Play an important role in fostering a positive workplace experience through onboarding support, coordination activities and continuous administrative improvement.

Skills

Executive support

Stakeholder engagement

Calendar management

Travel coordination

Report preparation

Communication skills

Tools

Microsoft Office

Job description

The University of Newcastle – Tamworth NSW is seeking an Executive Assistant to support the Department of Rural Health's Executive Management Team. You will provide high-quality administrative and operational support, coordinating schedules, travel, reports, and correspondence while building strong relationships with colleagues, partners and stakeholders.

In this role you will work closely with the Director, Deputy Director and Senior Manager, contributing to the smooth day-to-day operation and