Executive Assistant to CIO & Data Officer

APRA AMCOS; Sydney; Presencial; AUD 90 000 - 120 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

18 weeks paid parental leave

Discounted private health benefits

Novated lease vehicles

Employee assistance programs

Resumo da oferta

APRA AMCOS is seeking an Executive Assistant to the Chief Information Technology and Data Officer in Sydney for a fixed-term, full-time role based in our Ultimo office.

You will provide dedicated executive support and coordinate the technology and data division’s operations, collaborating with executive leadership, Legal, Corporate Services and Board functions to keep governance and day-to-day priorities on track.

Qualificações

• A post-secondary secretarial/PA qualification and demonstrated experience supporting a senior executive or coordinating business operations in a complex environment, with strong prioritisation, organisation and follow-through.

Responsabilidades

• Manage the Chief Information Technology and Data Officer's diary, priorities, correspondence, meetings and travel; prepare and quality-check executive documents, coordinate the divisional calendar and follow up decisions and commitments.
• Coordinate Board and committee agendas, papers and reporting with the Company Secretary or governance lead; distribute approved papers securely and maintain meeting records and action registers.
• Coordinate departmental planning, leadership meetings and IT project administration; maintain schedules, dashboards, governance calendars and document repositories, and support policy reviews, service reporting and business continuity exercises.
• Support cybersecurity risk and compliance coordination by maintaining trackers, following up actions and securely collecting audit evidence under specialist direction; coordinate awareness activities, access reviews and incident exercise logistics, and provide administrative support during incidents as directed.
• Support budgets, forecasts and expenditure reporting; coordinate purchase orders, accounts payable, invoice matching, expenses and credit card reconciliations, and maintain vendor, contract, licence and renewal registers within approved processes.
• Coordinate onboarding, role changes and offboarding with managers, HR and IT, with provisioning and access approvals retained by authorised teams; build stakeholder relationships and use Microsoft 365, Atlassian collaboration tools, approved automation and AI responsibly to improve administrative workflows.

Conhecimentos

Executive support

Diary management

Budget coordination

Microsoft 365

JIRA/Confluence

Governance awareness

Cybersecurity awareness

Stakeholder communication

Formação académica

Post-secondary secretarial/PA qualification

Ferramentas

JIRA

Confluence

SharePoint

Teams

Descrição da oferta de emprego

APRA AMCOS is seeking an Executive Assistant to the Chief Information Technology and Data Officer in Sydney for a fixed-term, full-time role based in our Ultimo office.

You will provide dedicated executive support and coordinate the technology and data division’s operations, collaborating with executive leadership, Legal, Corporate Services and Board functions to keep governance and day-to-day priorities on track.