Executive Assistant — IT & Data Division (Hybrid)

Australian Department Of Infrastructure, Transport, Regional Development, Communications, Sport And The Arts; Canberra; On-site; AUD 65,000 - 75,000; Full time

Job summary

Australian Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts – Canberra ACT is seeking two organised Executive Assistants at the APS 4 level to provide high‑quality executive support to Assistant Secretaries across ITDD. You will manage competing priorities, coordinate diary and travel, and help prepare briefing materials for senior leaders.

Flexibility is possible, with part‑time and flexible working arrangements considered for the right

Qualifications

• Provides diary management, monitors calls and emails, handles correspondence and travel arrangements.
• Prepares briefing material for meetings with Assistant Secretaries.
• Conducts research and drafts required correspondence.
• Monitors executive lines and provides backup as needed.
• Coordinates responses to corporate documents (annual reports).
• Ensures deadlines are met and manages all correspondence.
• Supports other areas of the Branch as requested.

Responsibilities

• Provide diary management, monitor calls and emails, register ingoing and outgoing correspondence, credit card reconciliation and travel management.
• Anticipate requirements and initiate timely briefing material for meetings attended by the Assistant Secretaries.
• Undertake research and prepare required correspondence.
• Monitor branch and other Executive Assistant telephones and provide backup as required.
• Coordinate with staff to provide responses to corporate documents (including annual reports).
• Work with Branch staff to ensure all correspondence is managed and deadlines met.
• Provide support to other areas of the Branch as requested.

Skills

Diary management

Travel management

Briefing prep

Research

Stakeholder engagement

Email management

Back-up support

Job description

Australian Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts – Canberra ACT is seeking two organised Executive Assistants at the APS 4 level to provide high‑quality executive support to Assistant Secretaries across ITDD. You will manage competing priorities, coordinate diary and travel, and help prepare briefing materials for senior leaders.

Flexibility is possible, with part‑time and flexible working arrangements considered for the right