Executive Assistant to Chief Executive Officer

Catholic Education Diocese of Rockhampton; Parramatta; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working arrangements

9-day fortnight with full pay

Up to 16 weeks parental leave

Fertility leave

Yearly wear allowance

Professional development and education

Attractive remuneration

Job summary

WaterNSW is seeking an experienced Executive Assistant to the Chief Executive Officer (CEO). The role supports the CEO’s day-to-day activities, coordinates with senior leaders, employees, and external stakeholders, and ensures clear, confidential communication across the organisation.

The position offers hybrid work arrangements, opportunities to travel, and a focus on professional development within a supportive environment. Applications close 7 March 2025 at 5pm.

Qualifications

• Diploma in Business Administration or equivalent.
• Proven experience as an Executive Assistant to a senior executive or CEO.
• Exceptional organisational and communication skills.
• Strong ability to build and maintain professional relationships.
• Demonstrated ability to resolve conflicting priorities and negotiate deadlines.
• Proficiency with technology solutions and problem-solving.
• Experience working in a diverse environment with professionalism and discretion.
• Current NSW Driver’s License.

Responsibilities

• Provide proactive administrative support, including managing the CEO’s calendar, scheduling meetings, organising travel, and ensuring timely delivery of documents and briefings.
• Act as the key communication link between the CEO, senior leaders, employees, and stakeholders, supporting effective communication across the organisation.
• Ensure the CEO’s visibility over daily operations and support CEO-driven initiatives to improve workflow and efficiency.
• Organise meetings, events and agendas to align with the CEO’s priorities and ensure preparation for external engagements.
• Support the Office of the CEO by managing actions in line with business needs and delegations of authority.
• Align actions with WaterNSW’s core values and prioritise safety in all activities.
• Build strong relationships with internal and external stakeholders.
• Adapt to a fast-paced, dynamic environment and anticipate challenges for the CEO.

Skills

Organisational skills

Communication skills

Relationship building

Priority management

Technology proficiency

Diversity experience

Driver’s license

Education

Diploma in Business Administration or equivalent

Job description

Executive Assistant to Chief Executive Officer

Job No: WaterNSW2881

Ready to make a splash in your career? WaterNSW is seeking an experienced Executive Assistant (EA) to Chief Executive Officer (CEO) to join our team.

This is an opportunity to work with an essential organisation creating a more sustainable future for the state.

This role offers flexible work arrangements, your contribution will be valued, and you’ll be supported to build a rewarding career.

Our perks and Benefits:

• Enjoy flexible working arrangements with a blend of office and remote work, aligned with the CEO’s schedule.
• Work a 9-day fortnight at Full pay on the Enterprise agreement.
• Up to 16 weeks paid parental leave.
• Fertility leave.
• Yearly corporate wear allowance.
• Professional development and educational assistance.
• Attractive remuneration.
• And so much more!

The Role:

As the Executive Assistant to the CEO, you will play a vital role in supporting the CEO with administrative functions and operational coordination. You will be tasked with managing their day-to-day needs, acting as a liaison between senior leaders, employees, and external stakeholders, and ensuring seamless communication across the organisation.

What you’ll do:

• Provide proactive administrative support, including managing the CEO’s calendar, scheduling meetings, organising travel, and ensuring timely delivery of documents and briefings. Maintain confidentiality and discretion at all times.
• Act as the key communication link between the CEO, senior leaders, employees, and stakeholders. Handle correspondence and support effective communication across the organisation.
• Ensure the CEO’s visibility over daily operations and support the execution of CEO-driven initiatives. Improve workflow and organisational efficiency.
• Organise meetings, events, and agendas to align with the CEO’s priorities. Ensure the CEO is fully prepared for meetings and external engagements.
• Support the Office of the CEO by managing and implementing actions in alignment with business needs and delegations of authority.
• Align actions and decisions with WaterNSW’s core values.
• Prioritise safety in all activities and role model safe behavior across the organisation.
• Build strong relationships with internal and external stakeholders.
• Adapt to a fast-paced, dynamic environment.
• Stay informed on emerging issues that may impact the organisation and anticipate challenges for the CEO.
• Effectively manage multiple priorities and timelines to meet business objectives.

What we are looking for:

Mandatory Candidate Requirements:

• Diploma in Business Administration or equivalent.
• Proven experience as an Executive Assistant to a senior executive or CEO.
• Exceptional organisational and communication skills.
• Strong ability to build and maintain professional relationships.
• Demonstrated ability to resolve conflicting priorities and negotiate deadlines.
• Proficiency in technology solutions and problem-solving.
• Experience working in a diverse environment, demonstrating professionalism, integrity, and discretion.
• A current NSW Driver’s License.
• Experience working with government stakeholders or in a government context is a plus.

How we will support you:

At WaterNSW, we balance flexibility – and the way we work – with the needs of the business, our teams, and us as individuals.

When it comes to working in an office, we work in a hybrid way. If you’re required to be in the field or on site, the benefits of flexibility can be achieved in other ways, such as through a condensed work week.

We are proud to be a WORK180 Endorsed Employer and are committed to providing equal opportunities for women. Visit our WORK180 page to access our benefits and career development opportunities.

Please note applications for this position will close on 7th March 2025 at 5pm.

You must have full work rights in Australia to qualify for all positions at WaterNSW.

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.

Privacy and collection of your personal information: If you apply for a position via our website or , WaterNSW may collect your personal information. Please visit WaterNSW’s Privacy Page to view the Careers Collection Notice for more information about how WaterNSW collects, uses, and discloses your personal information.