Outpatient Access Clerk – Scheduling & Reception

Liverpool University Hospitals Nhs Foundation Trust; Sydney; Hybrid; AUD 103,000 - 114,000; Full time

Job summary

DCCEEW in New South Wales is seeking an Executive Assistant to support the Executive Director, Water Policy and Regulatory Reform. The role focuses on high‑level administrative tasks, sensitive information handling, and coordinating priorities across government.

Based in Parramatta with hybrid arrangements, the position is temporary to June 2028, full-time (35 hours per week). You will manage calendars, prepare briefing materials, liaise with Ministerial Offices and agencies, and support

Qualifications

• Experience providing high-level executive or administrative support in a complex organisation.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong written and verbal communication with discretion for confidential information.
• Proficiency in Microsoft Office and business systems.
• Customer-focused approach and ability to collaborate with stakeholders.

Responsibilities

• Manage complex calendars, meetings, travel arrangements and competing priorities.
• Manager the Executive Director’s time commitments by prioritising information requests
• Monitor and triage urgent, sensitive and confidential matters.
• Coordinate information requests and support the timely delivery of divisional priorities.
• Process invoices, receipts and travel-related transactions using departmental systems.
• Build and maintain productive relationships with internal and external stakeholders, including Ministerial Offices and other government agencies.

Skills

Executive support

Organization

Communication

Discretion

Customer service

MS Office

Tools

Microsoft Office

Job description

Job Description

Do you want your work to make a difference for NSW?

Working to protect the state’s environment and Water

• Temporary - to June 2028 full-time, potential to job share arrangements (35 hours per week)
• Parramatta office location preferred, but open to negotiation across NSW, hybrid working model supported
• Salary relative to experience, and ranges from $102,936 to $113,579 + superannuation

Do you thrive in a fast-paced executive environment and enjoy supporting senior leaders to deliver high-quality outcomes?

We are seeking someone that is highly organised, has excellent attention to detail and is proactive. The Executive Assistant will provide support to the Executive Director, Water Policy and Regulatory Reform. This is an exciting opportunity to work at the centre of a dynamic division that plays a critical role in the sustainable management of water policy and resources across NSW.

About the role As Executive Assistant, you will manage a broad range of executive support functions to ensure the efficient operation of the Executive Director's office. You will coordinate competing priorities, manage sensitive and confidential information, prepare high-quality correspondence and briefing materials, and build effective relationships with stakeholders across government.

You will work closely with the Executive Director, Executive Officer, Executive Coordinator, Directors and key stakeholders to support strategic and operational priorities while ensuring seamless administrative services and exceptional customer support.

Key responsibilities

• Manage complex calendars, meetings, travel arrangements and competing priorities.
• Manager the Executive Director’s time commitments by prioritising information requests
• Monitor and triage urgent, sensitive and confidential matters.
• Coordinate information requests and support the timely delivery of divisional priorities.
• Process invoices, receipts and travel-related transactions using departmental systems.
• Build and maintain productive relationships with internal and external stakeholders, including Ministerial Offices and other government agencies.
• Support business improvement initiatives and administrative processes across the Division.

About you To be successful in this role, you will demonstrate:

• Experience providing high-level executive or administrative support in a complex organisation.
• Excellent organisational skills and the ability to manage multiple priorities in a busy environment.
• Strong written and verbal communication skills, with attention to detail.
• Sound judgement and discretion when handling confidential and sensitive information.
• A customer-focused approach and commitment to delivering high-quality service.
• Strong technology skills and confidence using a range of business systems and Microsoft Office applications.
• The ability to build effective working relationships and collaborate with diverse stakeholders.

DCCEEW conserves and protects the state’s natural environment and Water. It manages the NSW national park estate, including its rich and diverse biodiversity and Aboriginal cultural heritage for future generations.

DCCEEW also ensures sustainable management of water resources across the state, to support the environment, communities and industry.

We acknowledge the ongoing custodial responsibilities of the Aboriginal peoples of NSW to care for Country and water and are committed to establishing meaningful partnerships with Aboriginal peoples in the management of the environment.

Eligibility Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment.

We do not include any additional application instructions or contact details.