Executive Assistant to CEO & Executive Manager Office of Council & CEO

City of Whittlesea; Melbourne; On-site; AUD 127,000 - 155,000; Full time

Benefits offered by this job

Remuneration package

Wellbeing program

Learning programs

Corporate discounts

Social club discounts

Job summary

The City of Whittlesea is seeking an Executive Assistant to support the Chief Executive Officer and the Executive Manager Office of Council & CEO. You will manage complex diaries, prepare documents and coordinate across the organisation to ensure priorities are met.

You will build strong relationships, exercise discretion and act as a trusted partner to keep busy days running smoothly. The role offers a supportive environment and opportunities to grow within the Council.

Qualifications

Responsibilities

• Coordinate complex diaries and prepare documents.
• Manage sensitive information and build relationships across the organisation.

Job description

Executive Assistant to CEO & Executive Manager Office of Council & CEO

The City of Whittlesea is unique. We are a growing and diverse Council, offering interesting work and exciting opportunities to explore. Here, you will find a team of friendly and authentic people who, together, create a fun and supportive environment. It is a place where the real you is welcomed, your wellbeing is prioritised and your work matters. If you are inspired by delivering for our community, have a desire to grow, and can bring a positive energy to share with your talented colleagues, then you might just find your place with us.

More than an Executive Assistant. A trusted right hand.
Some people just have a way of making things work. They’re organised, proactive and know what needs attention. They take ownership, follow things through and are someone others can rely on to make even the busiest days feel more manageable.

We’re looking for that person.

As Executive Assistant to our Chief Executive Officer and Executive Manager Office of Council and CEO, you’ll be a trusted partner, helping turn competing priorities into a clear plan and ensuring the right things happen at the right time. You’ll know when to take the initiative, what needs attention and how to make a busy, complex environment work seamlessly.

From navigating complex diaries to preparing documents, managing sensitive information and building relationships across the organisation, you’ll have a hand in the details that make a big difference. You’ll need exceptional organisation, sound judgement, discretion and the confidence to take initiative, often before anyone has thought to ask.

But just as important is how you work with people. You build trust, communicate clearly and know that good support goes beyond simply getting the job done.

If you take genuine pride in staying one step ahead, bringing people and priorities together, and can confidently say, "Leave it with me", we’d love to meet you.

Why you will love working with us
In addition to the role, we also offer a variety of benefits. Here are just a few:

• The total remuneration package is $141,241.32 (includes super)
• Comprehensive Wellbeing program, including free exercise classes and discounted gym
• Extensive range of learning programs and supports to help you grow and meet your learning needs (online and in-person) access
• Access a range of discounts through our:
• Corporate health insurance plans
• Social Club discount scheme - for a selection of experiences, gift cards, attractions, retail and dining
• There are many more benefits available to you, check them out by visiting our website using this link .

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We welcome applications from international candidates if you have a valid Visa to work inAustralia.

The closing date is Sunday 15 November 2026.

We recognise that our people are diverse, we create a work environment where all people feel like they can bring their true selves to work, every day. Research tells us that candidates from underrepresented backgrounds often don’t apply for roles if they don’t meet all the criteria – unlike a majority of candidates who meet significantly fewer requirements. We support and encourage you to apply if you are interested; we’d love to know how your unique experience can enhance our team.