Executive Assistant to Advisory Leaders

BDO in Australia; Western Australia; On-site; AUD 70,000 - 110,000; Full time

Job summary

BDO Australia is seeking an experienced Executive Assistant to join the Advisory team. You will support Partners and Directors, acting as a trusted business partner to enable leaders to focus on delivering outcomes for clients and teams.

In this role you will manage calendars, prepare engagement documents, edit reports and presentations, coordinate billing, travel, and team initiatives, and maintain accurate client data with a high level of professionalism.

Qualifications

• Significant experience operating in a similar role within a professional services or corporate environment.
• Proven experience supporting multiple leaders within a complex and fast-paced environment.
• Outstanding stakeholder management and relationship-building capabilities.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, PowerPoint and Excel.

Responsibilities

• Providing administration support and assistance to the Advisory team to ensure smooth and efficient processes across the business.
• Diary management for Partners and Directors, including scheduling appointments, resolving conflicts and ensuring priorities are effectively managed.
• Preparing accurate client engagement documentation, and editing reports, presentations, briefing papers and other business-critical materials.
• Supporting project set-up, workflow coordination and operational activities across client engagements.
• Coordinating month-end billing processes, financial administration activities and reporting requirements.
• Managing travel bookings and accommodation processes for Partners and team members
• Coordinating team initiatives including meetings, training sessions, onboarding activities, employee movements and team events.
• Maintaining client and project data, records and documentation with a high degree of accuracy and professionalism.
• Supporting business improvement initiatives and wider Advisory team administration as required.

Skills

Executive support

Diary management

Stakeholder management

Microsoft Office

Dynamics 365 CRM

Workday PSA

Communication

Tools

Dynamics 365 CRM

Workday PSA

Job description

BDO Australia is seeking an experienced Executive Assistant to join the Advisory team. You will support Partners and Directors, acting as a trusted business partner to enable leaders to focus on delivering outcomes for clients and teams.

In this role you will manage calendars, prepare engagement documents, edit reports and presentations, coordinate billing, travel, and team initiatives, and maintain accurate client data with a high level of professionalism.