Executive Assistant

BDO in Australia; Adelaide; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Health and wellbeing benefits

Gym memberships discounts

Travel perks

Employee referral rewards

Professional development support

BCaring community initiatives

Job summary

BDO Australia is seeking an experienced Executive Assistant to support Business Services Partners and the broader team with high-quality administrative tasks, client onboarding, and proactive operations. You’ll coordinate calendars, meetings, and travel while helping manage client engagements and governance processes.

You’ll contribute to process improvements, leverage new technologies, and be a trusted member of a collaborative support network within a leading professional services firm.

Qualifications

• Previous experience in an Executive Assistant or similar role.
• Experience in a professional services environment preferred.
• Strong tech skills and willingness to learn new systems.
• Excellent organizational and time management abilities.
• Strong written and verbal communication skills.
• Proactive, solutions-focused mindset and initiative.

Responsibilities

• Build and maintain strong client relationships while supporting Partners with client engagements.
• Provide proactive administrative support to the Business Services team for daily operations.
• Coordinate client onboarding activities and assist with compliance processes.
• Assist with workflow management and resource coordination across the team.
• Manage information across systems including Workday, Xero and Virtual Cabinet.
• Prepare client correspondence, reports, presentations, agendas and meeting minutes.
• Support billing, expense management and partner administration needs.
• Manage diary, inbox and scheduling; organize meetings, training, events, travel and accommodation.
• Coordinate logistics for conferences and networking events.
• Champion the use of technology and drive continuous improvement initiatives.

Skills

Executive support

Administration

Time management

Communication

Proactive mindset

Independent worker

Job description

We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you’re building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in.

About the Role

As an Executive Assistant, you will play a pivotal role in supporting Business Services Partners and the wider team. You will be responsible for delivering high-quality administrative support, coordinating client engagement activities, and helping drive efficient business operations.

Working closely with colleagues across the firm, you’ll have the opportunity to contribute to process improvements, leverage new technologies, and become a trusted member of a collaborative support network.

Key responsibilities include:

• Build and maintain strong client relationships while supporting Partners with their client engagements

• Provide proactive administrative support to the Business Services team to ensure smooth day-to-day operations

• Coordinate client onboarding activities and assist with compliance processes in line with the firm’s risk framework

• Assist with workflow management and coordination of support resources across the team

• Manage and maintain information across key systems, including Workday, Xero and Virtual Cabinet

• Prepare client correspondence, reports, presentations, agendas, meeting minutes and other business documentation

• Support billing, expense management and other partner administration requirements

• Assist with diary management, inbox coordination and scheduling activities

• Organise meetings, training sessions, events, travel and accommodation arrangements

• Coordinate logistics and preparation for industry conferences and networking events

• Champion the use of technology and support continuous improvement initiatives across the team

• Provide general administrative assistance as required

What you’ll need to succeed:

• Previous experience in an Executive Assistant, Team Assistant, Administration or similar support role

• Experience within a professional services environment will be highly regarded

• Strong technology skills with the confidence to learn and embrace new systems and tools

• Exceptional organisational and time management skills, with the ability to manage competing priorities

• Strong written and verbal communication skills

• A proactive and solutions-focused mindset

• The ability to work independently while contributing positively to a team environment

• Excellent attention to detail and commitment to delivering high-quality work

• A strong sense of initiative and the confidence to seek guidance when required

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at [e-mail]