Executive Assistant | Specialist Tax Law | Up to $120k Package

Assistant Sydney; Sydney; On-site; AUD 108,000 - 132,000; Full time

Job summary

Assistant Sydney in Sydney CBD seeks an experienced Executive Assistant to support a senior tax-law practitioner in a true 1:1 EA capacity. You will manage complex schedules, prepare documents, coordinate travel, and handle confidential client matters with discretion.

Working directly with the Co-Founder, you will shape how the role operates, prioritise competing demands, and ensure seamless day-to-day running of the practice.

Qualifications

• 3–6 years' experience providing executive support, preferably to a Partner, Principal or senior legal professional.
• Familiarity with legal documentation, client correspondence, matter files and compliance processes.
• Exceptional attention to detail and the ability to produce accurate, polished work.
• A proactive and accountable approach, with the confidence to follow up on outstanding matters and work independently.
• Strong written and verbal communication skills, sound judgement and a high level of discretion.
• The ability to manage competing priorities while maintaining consistently high standards.
• Advanced Microsoft Office skills and the confidence to pick up new systems quickly.

Responsibilities

• Legal administration: Preparing and maintaining legal files, coordinating documentation, managing client compliance requests and following up on outstanding paperwork.
• Document preparation: Drafting correspondence and preparing briefs, presentations, memos and other legal and business documentation.
• Stakeholder liaison: Building professional relationships with clients, colleagues and external stakeholders while handling confidential information with discretion.
• Diary and inbox management: Overseeing a busy schedule, coordinating meetings, prioritising correspondence and ensuring important matters are actioned.
• Travel coordination: Managing domestic and international travel arrangements, including flights, accommodation and detailed itineraries.
• Client onboarding: Assisting with costs agreements, conflict checks, client documentation and onboarding across internal systems.
• Executive support: Anticipating requirements, managing competing priorities and ensuring day-to-day matters run seamlessly.
• Team collaboration: Working alongside the wider EA and administration team to support the smooth operation of the business.

Skills

Executive support

Legal environment

Diary management

Travel coordination

Stakeholder liaison

Discretion

Attention to detail

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Executive Assistant | Specialist Tax Law | Up to $120k Package

• Support one of Sydney's most respected tax lawyers in a true 1:1 EA role
• Work closely with the Co-Founder of an established professional services firm
• Take ownership of the role and make it your own | Sydney CBD

The Opportunity

An established boutique professional services firm is seeking an experienced Executive Assistant to support the Co-Founder, who leads its specialist tax law division.

This is a rare opportunity to work closely with a highly regarded tax lawyer, providing trusted executive support across a varied and demanding workload.

With a strong reputation in his field and a sophisticated client base, you'll gain exposure to complex client matters while playing an integral role in the day-to-day running of the practice.

This is a genuine 1:1 EA position for someone who takes pride in their work, understands the standards of a legal environment and enjoys being one step ahead. You'll be trusted to manage competing priorities, exercise sound judgement and ensure everything is followed through to completion.

With an established business behind you and scope to shape how you work, this is an opportunity to take ownership, build a strong working relationship with a senior leader and truly make the role your own.

The Responsibilities

As Executive Assistant, your responsibilities will include:

• Legal administration: Preparing and maintaining legal files, coordinating documentation, managing client compliance requests and following up on outstanding paperwork.
• Document preparation: Drafting correspondence and preparing briefs, presentations, memos and other legal and business documentation.
• Stakeholder liaison: Building professional relationships with clients, colleagues and external stakeholders while handling confidential information with discretion.
• Diary and inbox management: Overseeing a busy schedule, coordinating meetings, prioritising correspondence and ensuring important matters are actioned.
• Travel coordination: Managing domestic and international travel arrangements, including flights, accommodation and detailed itineraries.
• Client onboarding: Assisting with costs agreements, conflict checks, client documentation and onboarding across internal systems.
• Executive support: Anticipating requirements, managing competing priorities and ensuring day-to-day matters run seamlessly.
• Team collaboration: Working alongside the wider EA and administration team to support the smooth operation of the business.

The Expertise

We're looking for a capable, organised and professional EA who understands the expectations of working within a legal practice.

You’ll ideally bring:

• Previous EA experience within a law firm is essential, ideally in a boutique, mid-tier or larger legal practice.
• 3–6 years' experience providing executive support, preferably to a Partner, Principal or senior legal professional.
• Familiarity with legal documentation, client correspondence, matter files and compliance processes.
• Exceptional attention to detail and the ability to produce accurate, polished work.
• A proactive and accountable approach, with the confidence to follow up on outstanding matters and work independently.
• Strong written and verbal communication skills, sound judgement and a high level of discretion.
• The ability to manage competing priorities while maintaining consistently high standards.
• Advanced Microsoft Office skills and the confidence to pick up new systems quickly.