Executive Assistant & Projects Coordinator to CEO

Central Apartment Group; Albion; On-site; AUD 90,000 - 130,000; Full time

Job summary

Central Apartment Group, with our head office in Brisbane, is seeking an experienced Executive Assistant to support the CEO at our head office in Albion. You will coordinate tasks, timelines, and documentation for ongoing developments and new property projects.

Key responsibilities include managing the CEO's diary (including interstate and overseas travel), preparing agendas and reports, and ensuring smooth collaboration with consultants, builders and property teams.

Qualifications

• Proven track record as an Executive Assistant supporting senior leadership.
• Experienced diary management across interstate and overseas travel.
• Excellent written communication for agendas, reports and correspondence.
• Experience coordinating projects with trackers, minutes and action follow-ups.
• Strong document control for contracts, drawings, permits and leases.
• Comfortable liaising with consultants, builders, agents and property teams.
• Discretion with confidential information and a collaborative team player.

Responsibilities

• Provide day-to-day support for the CEO
• Coordinate tasks, timelines, and documentation for ongoing developments and new property projects
• Manage a busy and frequently changing diary, including interstate and overseas travel, meetings and events
• Prepare agendas, reports, presentations and correspondence on the CEO's behalf
• Coordinate projects: maintain trackers and action registers, take minutes, and follow actions through to completion
• Manage document control across contracts, drawings, approvals, permits and lease documentation
• Liaise with consultants, builders, architects, agents and property teams

Skills

Executive support

Diary management

Travel coordination

Document control

Stakeholder liaison

MS 365 proficiency

Tools

Microsoft 365

Job description

Central Apartment Group, with our head office in Brisbane, is seeking an experienced Executive Assistant to support the CEO at our head office in Albion. You will coordinate tasks, timelines, and documentation for ongoing developments and new property projects.

Key responsibilities include managing the CEO's diary (including interstate and overseas travel), preparing agendas and reports, and ensuring smooth collaboration with consultants, builders and property teams.