Executive Assistant & Operations Lead – ISO & Projects

PD Project Delivery Pty Ltd; City of Brisbane; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Sign-on bonus

Performance-based incentives

Job summary

PD Project Delivery Pty Ltd in Brisbane, Queensland, is seeking an Executive Assistant & Operations Coordinator to support the Managing Director and oversee office operations, HR processes, vehicle fleet, and our ISO-based integrated management system.

The role combines high‑level executive assistance with hands-on operations, requiring organisation, discretion and the ability to work across project environments in a growing civil engineering consultancy.

Qualifications

• Experience as an Executive Assistant or similar role, ideally in construction/engineering or SMBs.
• Strong organisational skills and ability to juggle competing priorities.
• Proficiency with Microsoft 365 and setting up devices/users.
• Discretion handling confidential information and driving office operations.

Responsibilities

• Manage the MD's diary, inbox priorities, travel and accommodation.
• Oversee day-to-day office operations, HR, finance support and systems.
• Coordinate onboarding for new engineers, licences, IT equipment and inductions.
• Manage office IT equipment, events, banking and supplier liaison.

Skills

Executive support

Office management

Operations coordination

Microsoft 365

Tools

MS 365

Job description

PD Project Delivery Pty Ltd in Brisbane, Queensland, is seeking an Executive Assistant & Operations Coordinator to support the Managing Director and oversee office operations, HR processes, vehicle fleet, and our ISO-based integrated management system.

The role combines high‑level executive assistance with hands-on operations, requiring organisation, discretion and the ability to work across project environments in a growing civil engineering consultancy.