Executive Assistant & Operations Coordinator

Rezonate Recruitment - Manual; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Rezonate Recruitment - Manual partners with a purpose-driven housing sector organisation to appoint a Corporate Services Specialist who will coordinate multiple operational workstreams and ensure day-to-day corporate services run efficiently across its national footprint.

You will take ownership of office operations, facilities coordination, supplier and contractor management, fleet administration, travel arrangements, procurement and contract administration, workplace compliance and reporting.

Qualifications

• Experience in corporate services, office management, workplace operations or business support.

Responsibilities

• Coordinate office operations to keep workplaces organised, functional and efficient.
• Manage facilities coordination: maintenance requests, repairs and liaise with contractors.
• Coordinate service providers and monitor delivery, follow up on outstanding matters.
• Coordinate fleet-related administration: servicing, registrations and records.
• Manage travel arrangements and associated bookings.
• Support purchasing, procurement processes, tender documentation, purchase orders and contract management.
• Maintain records and coordinate workplace access, security and compliance requirements.
• Assist with reporting, data management, systems administration and continuous improvement of corporate services processes.

Skills

Office management

Corporate services

Workplace operations

Business support

Supplier management

Contract administration

Job description

Corporate Services & Workplace Operations Coordinator

Are you an experienced Corporate Services professional who takes ownership, solves problems and knows what it takes to keep an organisation running smoothly?

We are partnering with a purpose driven organisation in the housing sector to appoint a Corporate Services Specialist to support a broad range of workplace and corporate operations across its national footprint.

This is a varied, hands on role suited to someone with a background in office management, corporate services, workplace operations or business support.

You will coordinate multiple operational workstreams, manage supplier relationships and ensure day to day corporate services run efficiently and effectively.

We are looking for someone who can hit the ground running, work confidently with minimal supervision and take ownership of issues from start to finish.

Key responsibilities will include:

• Corporate & Office Operations: Coordinate office operations, ensuring workplaces are organised, functional and operating efficiently.
• Facilities Coordination: Manage maintenance requests, coordinate repairs and liaise with contractors to ensure issues are resolved promptly.
• Supplier & Contractor Management: Coordinate service providers, maintain relationships, monitor service delivery and follow up on outstanding matters.
• Fleet Administration: Coordinate fleet-related administration, including servicing, registrations and record keeping.
• Corporate Travel: Manage travel arrangements and associated bookings and administrative requirements.
• Procurement & Contract Administration: Support purchasing activities, procurement processes, tender documentation, purchase orders and contract management.
• Workplace Compliance & Security: Maintain relevant records and coordinate workplace access, security and compliance-related requirements.
• Reporting & Business Support: Assist with reporting, data management, systems administration and continuous improvement across corporate services processes.

With responsibility across several functions, you will need to be comfortable managing competing priorities, responding to emerging issues and ensuring the details are taken care of.

About you

You are a capable, practical and highly organised professional who enjoys taking ownership and making things happen. You are confident working autonomously, exercise sound judgement and can quickly establish priorities without relying on detailed day to day direction.

You will bring:

• Demonstrated experience in corporate services, office management, workplace operations, business support or a similar broad operational role.
• The ability to work independently, take initiative and become productive quickly in an established environment.
• Strong organisational skills and the ability to manage multiple priorities and workstreams simultaneously.
• A practical, solutions focused approach to problem solving and resolving operational issues.
• Confidence coordinating suppliers, contractors and internal stakeholders across different levels of an organisation.
• Sound judgement and the ability to make routine operational decisions while recognising when escalation is required.
• Strong administrative capability, attention to detail and disciplined record keeping.
• A service-oriented mindset, with a responsive and professional approach to stakeholder support.
• The flexibility and resilience to operate across a varied remit in a busy environment.

Experience in facilities coordination, fleet administration, corporate travel, procurement, contract administration or service management systems will be advantageous.

Why consider this opportunity?

• Broad and varied responsibilities: Work across multiple corporate services functions, with plenty of variety in your day.
• Autonomy and ownership: Take responsibility for operational priorities and use your initiative to deliver outcomes.
• Purpose-driven organisation: Contribute to an organisation working to make a meaningful difference in the housing sector.
• Practical impact: Play an important role in ensuring the workplace and corporate operations function effectively.