Executive Assistant & Office Operations Lead (Part-Time)

nxzen; Sydney; On-site; AUD 40,000 - 60,000; Part time

Job summary

nxzen, a global technology, consulting and engineering partner, seeks a part-time Executive Assistant & Office Administrator in Sydney (25 hours/week). You will support the CEO with diary and travel management, coordinate meetings and handle day-to-day office operations across multiple offices, keeping priorities on track and maintaining a professional and confidential environment.

This role also involves onboarding new staff, preparing reports, liaising with senior stakeholders, and

Qualifications

• 3+ years' experience in an Executive Assistant, Personal Assistant, Office Administrator or similar role.
• Strong organisational, administrative and time-management skills.
• Excellent written and verbal communication skills.
• Professional, reliable and proactive, with the ability to work independently and show initiative.
• High level of discretion and professionalism when handling confidential information.

Responsibilities

• Provide day-to-day executive support to the CEO, including diary management, correspondence, meeting coordination and general administration.
• Coordinate travel, accommodation and itineraries for the CEO and other staff as required.
• Organise meetings, including agendas, supporting materials, note-taking and follow-up of actions.
• Liaise with senior leaders, clients and external stakeholders on behalf of the CEO, and prepare presentations, reports and communications as required.
• Manage day-to-day office operations across all offices, including visitors, security access, stationery, deliveries and supplies.
• Coordinate facilities and service providers, including building management, cleaners and contractors.
• Plan and coordinate corporate events, leadership meetings and other business functions.
• Maintain office systems and records, improve administrative processes, and support WHS activities including office inspections, hazard reporting and maintaining a safe workplace.
• Support employee onboarding and inductions, including IT equipment, workstation setup, office access, key processes, systems and company information.
• Maintain confidentiality when handling sensitive information and undertake other reasonable administrative duties or projects as directed by the CEO, Head of Operations and Head of People & Culture.

Skills

Executive support

Diary management

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

nxzen, a global technology, consulting and engineering partner, seeks a part-time Executive Assistant & Office Administrator in Sydney (25 hours/week). You will support the CEO with diary and travel management, coordinate meetings and handle day-to-day office operations across multiple offices, keeping priorities on track and maintaining a professional and confidential environment.

This role also involves onboarding new staff, preparing reports, liaising with senior stakeholders, and