Executive Assistant and Office Administrator (Part-Time)

nxzen Global; Adelaide; Hybrid; AUD 34,000 - 55,000; Part time

Job summary

nxzen Global in Adelaide is seeking a highly organised Executive Assistant & Office Administrator to support the CEO and ensure the smooth day-to-day operation of the nxzen offices. The role covers executive support, diary and travel management, meeting coordination, office management and general administration.

You will play a key role in keeping priorities on track and supporting the effective operation of the wider business.

Qualifications

• 3+ years’ experience in an Executive Assistant, Personal Assistant, Office Administrator or similar role.
• Strong organisational, administrative and time-management skills, with excellent attention to detail and the ability to manage competing priorities.
• Excellent written and verbal communication skills and strong Microsoft Office capability.
• Professional, reliable and proactive, with the ability to work independently and show initiative.
• High level of discretion and professionalism when handling confidential information.

Responsibilities

• Provide day-to-day executive support to the CEO, including diary management, correspondence, meeting coordination and general administration.
• Coordinate travel, accommodation and itineraries for the CEO and other staff as required.
• Organise meetings, including agendas, supporting materials, note-taking and follow-up of actions.
• Liaise with senior leaders, clients and external stakeholders on behalf of the CEO, and prepare presentations, reports and communications as required.
• Manage day-to-day office operations across all offices, including visitors, security access, stationery, deliveries and supplies.
• Coordinate facilities and service providers, including building management, cleaners and contractors.
• Plan and coordinate corporate events, leadership meetings and other business functions.
• Maintain office systems and records, improve administrative processes, and support WHS activities including office inspections, hazard reporting and maintaining a safe workplace.
• Support employee onboarding and inductions, including IT equipment, workstation setup, office access, key processes, systems and company information.
• Maintain confidentiality when handling sensitive information and undertake other reasonable administrative duties or projects as directed by the CEO, Head of Operations and Head of People & Culture.

Skills

Executive support

Diary management

Travel coordination

Office administration

Microsoft Office

Discretion

Tools

Microsoft Office

Job description

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Open roles

Executive Assistant and Office Administrator (Part-Time)

About the ROLE

• Adelaide 24 hours/week
• Permanent Part-time - hours spread across 4–5 days per week

We are seeking a highly organised and proactive Executive Assistant & Office Administrator to support the CEO and ensure the smooth day-to-day operation of the nxzen offices. The role covers executive support, diary and travel management, meeting coordination, office management and general administration. You will play a key role in keeping priorities on track and supporting the effective operation of the wider business.

Responsibilites

Key responsibilities for the role include:

• Provide day-to-day executive support to the CEO, including diary management, correspondence, meeting coordination and general administration.
• Coordinate travel, accommodation and itineraries for the CEO and other staff as required.
• Organise meetings, including agendas, supporting materials, note-taking and follow-up of actions.
• Liaise with senior leaders, clients and external stakeholders on behalf of the CEO, and prepare presentations, reports and communications as required.
• Manage day-to-day office operations across all offices, including visitors, security access, stationery, deliveries and supplies.
• Coordinate facilities and service providers, including building management, cleaners and contractors.
• Plan and coordinate corporate events, leadership meetings and other business functions.
• Maintain office systems and records, improve administrative processes, and support WHS activities including office inspections, hazard reporting and maintaining a safe workplace.
• Support employee onboarding and inductions, including IT equipment, workstation setup, office access, key processes, systems and company information.
• Maintain confidentiality when handling sensitive information and undertake other reasonable administrative duties or projects as directed by the CEO, Head of Operations and Head of People & Culture.

The candidate

About YOU

• 3+ years’ experience in an Executive Assistant, Personal Assistant, Office Administrator or similar role, with experience supporting senior executives.
• Strong organisational, administrative and time-management skills, with excellent attention to detail and the ability to manage competing priorities.
• Excellent written and verbal communication skills and strong Microsoft Office capability.
• Professional, reliable and proactive, with the ability to work independently and show initiative.
• High level of discretion and professionalism when handling confidential information.