Executive Assistant | Sydney's Inner West

Job Q; Sydney; Hybrid; AUD 117,000 - 127,000; Full time

Job summary

Randstad in Sydney's Inner West seeks an Executive Assistant to provide high-level support to the General Counsel and Senior Manager. You will manage complex calendars, travel arrangements, and sensitive correspondence with discretion and autonomy.

The role drives the Legal Support Operating Model, enhances operational efficiency, and liaises with internal leaders and external counsel. It also supports HR, facilities, and procurement workflows in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent in a relevant field.
• Extensive experience providing high-level executive administrative support to senior leadership.
• Proven diary management and travel coordination skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage the General Counsel's schedule, briefings, travel itineraries, and correspondence.
• Triage complex matters, prepare executive communications, and lead events.
• Support the Senior Manager in aligning workflows and refining the LSOM.
• Act as a liaison between internal leaders, external counsel, and executive teams.
• Oversee legal matter management in enterprise tools (LEX, iManage) and ensure data privacy.

Skills

Diary management

Travel coordination

Process improvement

Stakeholder management

MS Office

Education

Bachelor's degree

Tools

Concur

UniBuy

LEX

iManage

Job description

#### Executive Assistant | Sydney's Inner WestCamperdown, NSW 2050Full Time#### Job descriptionExecutive Assistant | Sydney's Inner WestFull-time, 5 days/week, on-siteOffering $117K-$127K base salary + 17% superSupportive team culture and amazing career growth opportunitiesAbout the Role Join a leading higher education organisation in their Legal Support Team (LST) as a key senior contributor. As Executive Assistant, you will provide high-level executive support to the General Counsel and strategic operational support to the Senior Manager. You will serve as the trusted first point of contact for the General Counsel, managing complex workflows, sensitive correspondence, and key stakeholder relationships with discretion, initiative, and high-level autonomy. Beyond day-to-day executive coordination, this role plays an active part in embedding and refining the Legal Support Operating Model (LSOM), driving operational efficiency, transformation workstreams, and digital legal administration across the portfolio. Key ResponsibilitiesManage the General Counsel's schedule, briefings, travel itineraries, and correspondence to maximize focus on institutional priorities. Triage complex matters, prepare executive communications, and lead OGC-wide events and strategic planning forums. Support the Senior Manager in aligning workflows, resource planning, process mapping, and continuous refinement of the LSOM to deliver excellence across legal services. Act as a key liaison between internal leaders, sector networks, external counsel, and executive teams across the organisation.Oversee legal matter management in enterprise tools (LEX, iManage, Records Online) and maintain strict data privacy and confidentiality.Assist with HR, recruitment workflows, facilities/WHS coordination, travel and expense reconciliations (Concur, UniBuy), and technology adoption.Embrace emerging practices, digital tools, automation, and human-centered design principles to elevate operational performance.About YouA Bachelor's degree, Certificate IV, or Diploma in a relevant field (or an equivalent combination of relevant training and extensive experience).Extensive experience providing high-level executive administrative support to senior leadership.Proven track record in diary management, complex travel coordination, process improvement, and operational support.Strong relationship-building skills in fast-paced, diverse environments.Advanced skills in MS Office, enterprise travel/procurement systems (e.g., Concur, UniBuy), and legal management systems (e.g., LEX, iManage)High-level autonomy, critical problem-solving, and sound decision-making regarding sensitive and confidential matters.Exceptional written, verbal, and proofreading skills, with the tact and diplomacy to negotiate and resolve operational challenges.A growth mindset committed to continuous improvement, digital tool adoption, and supporting organizational change initiatives.If this is of interest, please send your CV along with a cover letter toAt Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.