Executive Assistant / Office Manager

SolWorks; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

4-day working week

Flexible work schedule

Exposure to high-profile projects

Job summary

A dynamic small business in Melbourne is looking for an EA / Office Manager to support the Founder/Director. The role involves streamlining operations and handling administrative tasks in a fast-paced environment. You will manage projects, coordinate communication, and assist with personal admin. Ideal candidates will have 2-4 years of experience and strong Microsoft Office skills. Join a growing team with a 4-day flexible working week.

Qualifications

• 2-4 years of experience in providing administrative support.
• Experience working in a dynamic, team-oriented environment.
• Ability to manage tight deadlines and conflicting priorities.
• Experience coordinating multiple tasks and stakeholders.

Responsibilities

• Generate and issue purchase orders for projects.
• Maintain project tracking and coordinate supplier communication.
• Prepare and distribute installation documentation.
• Schedule installers and organise site access, permits and equipment hire.
• File project documentation, photos and invoices.
• Schedule and manage social media content.
• Coordinate client events and gifting.
• Assist with marketing collateral and presentation decks.
• Manage calendar, emails and reminders.
• Organise travel, meetings and logistics.
• Coordinate office environment including supplies and maintenance.
• Maintain accurate, well organised digital filing across SharePoint and Teams.
• Assist with general personal admin, scheduling and documentation for the Founder/Director.

Skills

Organisational skills

Proactive attitude

Microsoft Office skills

Team collaboration

Time management

Tools

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Direct message the job poster from SolWorks

SolWorks is a dynamic small business delivering high quality signage and brand implementation projects for Australia’s leading builders, developers, and creative agencies. We’re not a sign shop, we’re project managers who deliver signage.

As the business continues to grow, we’re looking for a highly organised EA / Office Manager to support the Founder/Director across both business and personal tasks. This is a pivotal role that will help streamline operations, manage day-to-day admin and ensure projects and priorities stay on track.

Key Responsibilities

• Generate and issue purchase orders for approved projects
• Maintain project tracking and coordinate supplier communication
• Prepare and distribute installation packs and documentation
• Schedule installers and organise site access, permits and equipment hire
• File project documentation, photos and invoices
• Schedule and manage social media content
• Coordinate client events and gifting
• Assist with marketing collateral and presentation decks
• Manage calendar, emails and reminders
• Organise travel, meetings and logistics
• Coordinate office environment including supplies and maintenance
• Maintain accurate, well organised digital filing across SharePoint and Teams
• Assist with general personal admin, scheduling and documentation for the Founder/Director

About You

You’re organised, proactive and thrive in a fast‑paced, hands‑on environment. You enjoy variety, take initiative and get satisfaction from keeping things moving smoothly behind the scenes.

You'll Bring

• Proven experience (2–4 years) in providing administrative, business support/coordination
• Highly developed Microsoft Office skills (Word, Excel, PowerPoint, Outlook and SharePoint)
• Experience in a team environment in a position requiring a high degree of autonomy and flexibility
• Proven experience in working to deadlines and managing tight and/or conflicting timeframes

Why Join SolWorks

• Work closely with the Founder/Director in a growing project management business
• Exposure to high‑profile signage projects across Australia
• Richmond‑based office (with cafés, transport, and parking nearby)
• 4‑day working week with flexibility
• Opportunity to shape your role as the business scales

Apply

via LinkedIn or email [e-mail] with your CV and a short introduction.