Executive Assistant & Office & Facilities Lead

Wynstan - Blinds Doors Shutters Awnings; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Wynstan - Blinds Doors Shutters Awnings is seeking an experienced Executive Assistant to provide high-level support to the CEO and to oversee office and facilities operations across New South Wales and Victoria. The role includes managing a complex CEO diary, coordinating travel, meetings and compliance, and leading a small team of three direct reports.

The ideal candidate will bring discretion, professional communication and strong organisational skills, with experience in executive support at

Qualifications

• Significant experience providing executive-level support to a CEO or senior executive.
• Experience managing office operations and facilities.
• Proven people leadership or supervisory experience.
• Strong organisational skills and the ability to manage competing priorities.
• High level of discretion, professionalism and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Managing a complex and frequently changing CEO diary, including scheduling, prioritising and negotiating appointments and meetings.
• Coordinating information requests and acting as the professional first point of contact for CEO-related enquiries.
• Coordinating domestic and international travel arrangements, including airfares, accommodation, hire cars, visas and itineraries.
• Coordinating executive meetings, including agendas, papers, confidential minutes, follow-up actions and meeting logistics.
• Overseeing the day-to-day operation of offices and facilities across NSW and Victoria.
• Leading and managing the Office and Facilities team, including workload allocation, performance support and coverage planning.
• Managing showroom leasing and maintenance across NSW and Victoria.
• Overseeing fleet management and acting as delegate when required.
• Ensuring business licensing requirements are current and compliant across each state of operation.
• Maintaining accurate records relating to facilities, fleet, licences and leases.
• Approving designated payroll, fuel receipts, reimbursement claims and escalated customer refunds within delegated authority.
• Liaising with external providers, suppliers and regulatory bodies.
• Supporting onboarding, training and development of administrative staff.
• Supporting workplace health and safety by reporting hazards and unsafe acts and applying a proactive approach to safety.

Skills

Executive support

Office management

People leadership

Discretion

Communication

Calendar management

Vendor coordination

Job description

Wynstan - Blinds Doors Shutters Awnings is seeking an experienced Executive Assistant to provide high-level support to the CEO and to oversee office and facilities operations across New South Wales and Victoria. The role includes managing a complex CEO diary, coordinating travel, meetings and compliance, and leading a small team of three direct reports.

The ideal candidate will bring discretion, professional communication and strong organisational skills, with experience in executive support at