Personal Assistant to CEO/Principal

RL Education; Melbourne; Presencial; AUD 85 000 - 110 000; Tempo integral

Resumo da oferta

RL Education in Melbourne seeks a proactive Personal Assistant to CEO to provide executive support and help coordinate daily operations across departments.

You will manage calendars, prepare documents, and assist with recruitment and HR tasks while handling confidential information with discretion. Strong English and Mandarin skills are essential, as is the ability to work independently.

Qualificações

• Minimum 1 year of relevant experience in a Personal Assistant, Executive Assistant or similar administrative support role.
• Experience supporting senior management or coordinating business administration is preferred.
• Fluent in English and Mandarin with strong written and verbal communication skills.

Responsabilidades

• Provide day-to-day personal and executive administrative support to the CEO
• Manage calendars, meetings, appointments, correspondence and schedules
• Prepare reports, presentations, meeting agendas and business documentation
• Coordinate meetings, record key outcomes and follow up on action items
• Manage confidential information with integrity and discretion
• Assist in coordinating daily business operations across departments
• Monitor tasks, deadlines and ensure timely completion
• liaise with managers and teams to facilitate communication
• Assist with recruitment coordination and onboarding
• Support staff scheduling and HR processes

Conhecimentos

Executive support

Bilingual English/Mandarin

Microsoft Office

Descrição da oferta de emprego

Reporting directly to the CEO, you will provide comprehensive personal and executive administrative support while assisting with the coordination of daily business operations. This is a hands-on and varied role that extends beyond traditional personal assistance. You will work closely with department managers and team members to coordinate internal activities, monitor progress, support administrative and HR processes, and ensure business priorities are effectively followed through.

As this position involves direct access to confidential business, financial, employee and management information, a high level of integrity, professionalism and discretion is essential. You will also be expected to communicate confidently in both English and Mandarin with internal and external stakeholders.

Key responsibilities

Provide day-to-day personal and executive administrative support to the CEO

Manage calendars, meetings, appointments, correspondence and schedules

Prepare reports, presentations, meeting agendas and business documentation

Coordinate meetings, record key outcomes and follow up on action items

Manage confidential information and sensitive business matters with professionalism and discretion

Assist in coordinating daily business operations and administrative activities across departments

Monitor assigned tasks, follow up on deadlines and ensure timely completion

Liaise with department managers and team members to facilitate effective communication and cooperation

Assist with recruitment coordination, interview arrangements, onboarding and employee documentation

Support staff scheduling, leave administration and internal HR processes

About you

Minimum 1 year of relevant experience in a Personal Assistant, Executive Assistant, Office Coordinator or similar administrative support role

Previous experience supporting senior management or coordinating business administration

Fluent in both English and Mandarin, with strong written and verbal communication skills in both languages

Demonstrated ability to handle confidential and sensitive information with a high level of integrity, professionalism and discretion

Excellent organisational, time-management and multitasking skills

Demonstrated ability to work independently with minimal supervision

Strong problem-solving skills and the ability to manage changing priorities

High attention to detail, accountability and a strong sense of ownership

Confidence communicating with managers, employees and external stakeholders

Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook

Highly regarded

Familiarity with the Australian education system, particularly VCE and IB curricula and assessment structures

Previous experience in the education or professional services industry

About us

Established in 2006, RL Education is a Melbourne-based education provider specialising in academic tutoring and enrichment programs for primary and secondary school students, including VCE and IB. As our business continues to grow, we are seeking an experienced, highly organised and proactive Personal Assistant to CEO to join our team.

Opportunity to work directly with the CEO and gain exposure to senior management

A varied and meaningful role with involvement across multiple business functions

A supportive and collaborative team environment

Opportunities to contribute ideas, improve internal processes and take ownership of responsibilities

Professional development and opportunities to expand your management and operational skills

Potential career progression into an Office Manager position, subject to performance, demonstrated capabilities and business requirements

Opportunities for long-term career development within a growing organisation

Working Hours

Employment Type: Full-Time

Working Days: 5 days per week, based on the company's operational requirements

Working Hours: Shifts will be scheduled between 8:30am and 8:30pm

Flexibility to work within these hours is required, with specific working schedules arranged according to business needs.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How would you rate your English language skills?
• How would you rate your Mandarin language skills?