Executive Assistant - Mackay - Established Chartered Accounting Firm

Cdmguru; Mackay Regional; On-site; AUD 65,000 - 78,000; Full time

Job summary

Cdmguru in Mackay is seeking an experienced Executive Assistant to provide high-level administrative support in a long-standing Chartered Accounting firm. This stable, professional role values organisation, confidentiality and polished office administration within a respected local practice.

You will manage diary and correspondence, coordinate client appointments, handle data entry and document preparation, and support Directors and the wider team to meet deadlines.

Qualifications

• Experience in administration or executive support.
• Strong computer literacy across office systems.
• Excellent written and verbal communication skills.
• Highly organised with strong time management and prioritisation.
• Self-motivated with initiative and ability to work autonomously.
• Professional presentation with attention to detail.
• Experience handling confidential information in a professional services environment.
• Experience in accounting or professional services is advantageous but not essential.

Responsibilities

• Providing executive-level administrative and secretarial support.
• Managing correspondence flow, documentation and regulatory compliance administration.
• Coordinating client appointments, schedules and diary management.
• Handling data entry, word processing and document preparation.
• Maintaining accurate client records and compliance information.
• Supporting Directors and broader team operations with high-level administration.
• Managing competing priorities while ensuring deadlines are met.
• Contributing to the smooth day-to-day running of a professional accounting office.

Skills

Administration experience

Office software proficiency

Written communication

Verbal communication

Time management

Attention to detail

Autonomy / initiative

Confidential information handling

Job description

EXECUTIVE ASSISTANT - MACKAY - ESTABLISHED CHARTERED ACCOUNTING FIRM (JOB ID 1622)

Are you an experienced administrator or executive assistant looking for a stable, professional role within one of Mackay's most respected accounting firms?

Do you thrive in a fast-paced office where organisation, professionalism and high-level support truly matter?

Our client is one of Mackay's largest and most established Chartered Accounting firms, with a proud history spanning more than 100 years. With a strong reputation for delivering quality accounting, taxation and business advisory services, this respected practice combines legacy, professionalism and a supportive team culture within a highly regarded local business.

The Role:

• Providing executive-level administrative and secretarial support
• Managing correspondence flow, documentation and regulatory compliance administration
• Coordinating client appointments, schedules and diary management
• Handling data entry, word processing and document preparation
• Maintaining accurate client records and compliance information
• Supporting Directors and broader team operations with high-level administration
• Managing competing priorities while ensuring deadlines are met
• Contributing to the smooth day-to-day running of a professional accounting office

About You:

• Previous administration, executive assistant or office support experience
• Strong computer literacy and confidence across office systems
• Excellent written and verbal communication skills
• Highly organised with strong time management and prioritisation ability
• Self-motivated with initiative and the ability to work autonomously
• Professional presentation and strong attention to detail
• Comfortable managing confidential information within a professional services environment
• Experience within accounting or professional services advantageous but not essential

What's On Offer:

• Join one of Mackay's most respected long-standing accounting firms
• Stable, long-term career opportunity within an established practice
• Professional, supportive team environment
• Exposure to senior leadership and business operations
• Flexible hours may be considered, including school hours for the right candidate
• Diverse, varied role with genuine responsibility
• Strong local reputation and career stability
• Monday to Friday office-based role with structured business hours

This is an ideal opportunity for an experienced Administrator, Executive Assistant or Office Coordinator seeking a trusted, career-building role within a respected professional firm where your contribution genuinely matters.

If you value stability, professionalism, flexibility and the opportunity to become a key part of a highly regarded business, this role offers an exceptional next step.

Please note: This job is based in Australia therefore, only candidates who are permanent residents or citizens of Australia will be considered.