Executive Assistant, Investment Banking - General Industrials

JP Morgan Chase; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

JP Morgan Chase in Sydney is seeking an experienced Executive Assistant to provide in-office support to the Co-Head of Investment Banking General Industrials, three Executive Directors, and the wider Financial Sponsors and Consumers group.

You will manage complex diaries across time zones, coordinate travel, prepare communications and meeting materials, handle expenses and invoices, and partner with other EAs to ensure seamless coverage in a fast-paced, global environment.

Qualifications

• Minimum 5 years’ experience as an Executive Assistant supporting senior leaders across large teams.
• Advanced organizational skills and attention to detail.
• Demonstrated sound judgement and discretion in confidential matters.
• Strong interpersonal, written, and verbal communication abilities.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook - incl. CoPilot).
• Excellent telephone etiquette and ability to manage competing priorities.
• Proven experience managing complex calendars and travel arrangements.
• Business or Secretarial College diploma or equivalent qualification

Responsibilities

• Executive & Business Support: Manage complex diaries across multiple time zones, anticipate needs, screen and prioritize calls and messages, and maintain professional communications.
• Draft, edit, and quality-check emails, documents, and meeting materials.
• Build and maintain relationships with internal and external stakeholders to support a high-quality experience.
• Expenses, Invoices & Controls: Own expense processing and invoice management, ensuring compliance with policies and timely submissions.
• Logistics & Coordination: Coordinate domestic and international travel end-to-end, including itineraries and pre-approvals.
• Plan and deliver high-touch meeting and event logistics, including agendas, materials, attendee coordination, and day-of execution.
• Support ad hoc projects by tracking actions and keeping workstreams moving; partner with other EAs for seamless coverage.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Microsoft Office

Stakeholder management

Education

Business or Secretarial diploma

Tools

Microsoft Office

CoPilot

Expense management systems

Travel booking systems

Job description

JP Morgan Chase in Sydney is seeking an experienced Executive Assistant to provide in-office support to the Co-Head of Investment Banking General Industrials, three Executive Directors, and the wider Financial Sponsors and Consumers group.

You will manage complex diaries across time zones, coordinate travel, prepare communications and meeting materials, handle expenses and invoices, and partner with other EAs to ensure seamless coverage in a fast-paced, global environment.