Governance Support Officer

Hinchinbrook Shire Council; Ingham; On-site; AUD 70,000 - 86,000; Full time

Benefits offered by this job

5 weeks annual leave

12.5% superannuation employer

Rostered 9-day fortnight

Salary packaging options

Employee Assistance Program (EAP)

Mental Health First Aid Officers

Annual flu vaccinations

Uniforms (annual allowance)

PPE supplied

Job summary

The Governance Support Officer role at Hinchinbrook Shire Council in Ingham offers an opportunity to contribute to governance and compliance across the organisation. You will provide reliable administrative support, manage records and assist with committee processes, working in a busy local government environment.

Based in Ingham, the position features a 72.5-hour fortnight, competitive salary, generous leave, and superannuation.

Qualifications

• Demonstrated experience providing administrative support in governance/committee settings.
• Ability to follow legislation, policies and work instructions to routine activities.
• Strong written communication and ability to prepare minutes and reports from supplied information.
• Organisational skills to manage recurring activities and meet deadlines.
• Attention to detail and discretion with confidential information.
• Effective interpersonal and customer service skills; liaise professionally with staff and external contacts.
• Competence using Microsoft 365 and electronic records management systems.
• Current Queensland C Class Driver Licence (minimum P1).

Responsibilities

• Provide timely and accurate administrative support for governance, compliance, risk and assurance activities; maintain records and documentation.
• Maintain governance, statutory and corporate registers, ensuring records are accurate and up to date.
• Facilitate governance procedures, templates, work instructions and document control activities.
• Provide secretariat support for committees and governance meetings, including agendas, minutes and action records.

Skills

Administrative support

Governance support

Records management

Written communication

Data entry

Customer service

Education

Certificate III/IV in business

Local government/records management qualification

Tools

Microsoft 365

Electronic document and records management systems

Job description

• Build your governance career in local government
• Based in beautiful Ingham, Hinchinbrook Shire - enjoy a coastal lifestyle
• 5 weeks annual leave, 15 days sick leave + competitive salary

Governance Support Officer

Ongoing full time

The Opportunity

Join Council as our Governance Support Officer and support the governance and compliance processes that help Council operate effectively. You’ll work across the organisation, providing reliable administrative support in a varied and important role.

What Council Offers:

• 72.5 hour fortnight with roster variations depending on the position (9-day fortnight - RDOs in accordance with Council policy)
• Up to 12.5% Superannuation employer contribution for contributing members
• 5 weeks annual leave plus 17.5% annual leave loading
• 15 days paid sick/parental leave
• Salary Packaging options
• Employee Assistance Program (EAP)
• Accredited Mental Health First Aid Officers
• Annual Flu vaccinations + Skin Checks
• Corporate Uniforms (annual allowance) and PPE supplied

General Salary Information:

This position is classified as Level 3 Y1 under the Hinchinbrook Shire Council Local Government Officers (Stream A) Certified Agreement.

The salary is $78,260 per annum including allowances plus superannuation. $41.5171 per hour.

Our Ideal Candidate

You’ll be an organised and professional administrator with strong attention to detail and the ability to manage competing priorities. You’ll communicate confidently, handle sensitive information with discretion and take pride in providing accurate, reliable support. Experience in governance, compliance, records management or committee support will be highly regarded.

Key Responsibilities

• Provide timely and accurate administrative and operational support for Council's governance, compliance, risk andassurance activities, ensuring records, registers and documentation are maintained in accordance with legislativeand organisational requirements;
• Maintain governance, statutory and corporate registers, ensuring records are accurate, current and managed inaccordance with legislative and organisational requirements;
• Facilitate the maintenance of governance procedures, templates, work instructions and administrative resources,including document control activities such as document reviews, version control, publication and archiving;
• Provide secretariat support for the Audit and Risk Committee and other governance-related meetings, includingpreparing and distributing agendas and minutes, maintaining action records and managing associateddocumentation.

See the Position Description for a more extensive list of key responsibilities.

Key Selection Criteria

Mandatory

• Demonstrated experience providing administrative support in a structured work environment, with experience in committee, records or governance support highly regarded;
• Ability to work in accordance with relevant legislation, policies, procedures and work instructions to routine work activities and recognise when a matter requires referral;
• Well-developed written communication skills, including the ability to prepare accurate correspondence, minutes,registers and reports from supplied information;
• Demonstrated organisational skills, including the ability to organise work, manage recurring activities and records, and meet required deadlines;
• Ability to undertake factual research, information gathering, document collation and accurate data entry;
• Demonstrated attention to detail and commitment to confidentiality, privacy and appropriate information handling;
• Effective interpersonal and customer service skills, including the ability to liaise professionally with employees and external contacts;
• Competence using contemporary Microsoft 365 applications and electronic document and records management systems; and
• Current Queensland ‘C’ Class Driver Licence (minimum P1).

Desirable

• A relevant Certificate III or IV qualification in business, local government, governance, records management or a related discipline; and;
• Experience in Queensland local government or another public-sector environment.

The Selection Process

We welcome candidates to inform us of any adjustments they may need to ensure a supportive and inclusive recruitment experience and workplace environment. Hinchinbrook Shire Council is an equal opportunity employer, and we encourage Aboriginal and/or Torres Strait Islander people and disadvantaged job seekers to apply.

Celebrating the rich diversity of our community, we are dedicated to attracting and employing people who reflect the community we serve. We value and respect the unique contributions of our employees and are committed to fostering an inclusive and safe workplace where everyone is supported to reach their full potential.

Please note that only individuals with the right to work in Australia are eligible to apply. As part of the recruitment process, the preferred candidate will need to undertake a National Police Check and pre-employment medical assessments, which may include drug and alcohol testing, to confirm their ability to meet the role's inherent requirements.

Applications that do not meet the above requirements may not be shortlisted. The advertisement will be closed either when a successful applicant is identified or on the application close date, whichever is sooner.