Executive Assistant - HSM

Bond University; Gold Coast City; On-site; AUD 86,000 - 99,000; Full time

Benefits offered by this job

Free staff car parking

36.75 hour standard work week

Flexible work arrangements

Parental leave (18/26 weeks)

Salary packaging options

Leave loading 17.5%

Staff wellbeing program

Employee Assistance Program

Study assistance for staff and depend­

Corporate health and finance discounts

Onsite Medical Centre

Onsite Sports Centre

Job summary

Bond University on the Gold Coast seeks a capable Executive Assistant to support the Faculty Business Director and Deputy Executive Dean, keeping priorities organised and connected across a complex academic and professional services environment.

Based in the Faculty Executive Office, you will handle enquiries, meetings, communications, events and follow-up actions with discretion and pace, building relationships with internal and external stakeholders to drive timely decisions.

Qualifications

• Experience supporting senior executives or high-trust teams is desirable.
• Strong organisational and communication skills.
• Ability to manage multiple priorities and deadlines with discretion.

Responsibilities

• Support the Faculty Business Director and Deputy Executive Dean to keep priorities organised and connected.
• Coordinate executive communications, meetings, and stakeholder engagements.
• Assist with events, briefing materials, diaries and follow-up actions.

Job description

Brief Description

• Be at the centre of Faculty leadership, supporting two senior executives who help shape strategy, operations and engagement across the Faculty of Health Sciences & Medicine.
• Use your initiative, judgement and organisational skill to keep priorities moving in a busy, high-trust Executive Office environment.
• Coordinate executive communications, stakeholder engagement, projects and events that support the smooth delivery of Faculty priorities.

Executive Assistant

Faculty of Health Sciences and Medicine

Full-time, Continuing Appointment

Position Reference No: 184675396

Join Australia’s top university for teaching* and enjoy staff benefits including:

• Free staff car parking
• 36.75 hour standard work week
• Access to flexible work/work from home arrangements#
• Up to 18/26 weeks of parental leave#
• Salary packaging options for FBT and Non-FBT items#
• 17.5% of base salary leave loading
• Staff wellbeing program
• Free & Confidential Employee Assistance Program available for all staff
• Study assistance for staff and dependents#
• Corporate health and finance discounts
• Onsite Medical Centre and Counselling Services
• Onsite Sports Centre including gym, fitness classes and pool#

About The Position

This is an opportunity for a highly capable Executive Assistant to step into a trusted, visible role at the Faculty of Health Sciences & Medicine. Supporting the Faculty Business Director and Deputy Executive Dean, you will help keep executive priorities organised, responsive and connected across a complex academic and professional services environment.

The role sits within a shared Faculty Executive Office, working in partnership with the Executive Assistant to the Executive Dean to support Faculty initiatives and respond to a wide range of internal and external stakeholders. You will be a key point of contact for enquiries, meetings, communications, events and follow-up actions, ensuring matters are handled with professionalism, discretion and pace.

No two days will look the same. You may be preparing briefing material, coordinating executive diaries, triaging sensitive matters, supporting strategic visits, organising Faculty events, tracking actions from meetings, improving administrative systems or helping bring together the right people and information so decisions can be made well.

We are looking for someone who enjoys being the person others rely on, calm under pressure, thoughtful in approach, confident with senior stakeholders and motivated by making a busy executive environment work smoothly.

About the Person

• You see what needs doing and take practical steps to keep people, priorities and information moving.
• You communicate with polish and warmth, whether you are dealing with senior colleagues, visitors, partners or people needing guidance.
• You stay calm when things shift, using sound judgement and discretion to manage competing demands and sensitive matters.
• You like making things work better, from smoother meetings and clearer follow-up to more organised systems and processes.
• You are collaborative and have an innate ability to manage competing demands

Salary details

The salary for the full-time position commences at $85,707.07 per annum, plus 12% superannuation.

Further information

Position-related enquiries can be directed to Ms Fiona Rogers, Faculty Business Director, Faculty of Health Sciences and Medicine, [e-mail] or [phone].

Applications close: 11:59 pm, Sunday 6th September 2026

Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.

Pre-employment checks: Appointment is subject to satisfactory pre-employment checks (including working rights verification, reference checks and a certified copy of your highest qualification). In line with the National Higher Education Code to Prevent and Respond to Gender-based Violence 2025, preferred candidates must complete a Gender-Based Violence (GBV) Declaration, and any offer of employment will be conditional upon the University’s review of the declaration. For more information, please visit our website via this link: Applying for Jobs at Bond

Conditions of employment are offered under a Bond Employment Contract (BEC).

Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality, inclusiveness and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.

Please advise the Talent Acquisition Team if you require any reasonable accommodations to assist you at anytime during the recruitment process.

For more information, visit Supporting diversity at Bond | Bond University | Gold Coast, Queensland, Australia

Bond University Privacy Policy

#Eligibility criteria or membership fees apply

• Australian Financial Review’s Best Universities Ranking 2024