Executive Assistant and Project Officer

GDG on Campus | University of Sydney; Sydney; On-site; AUD 107,000 - 116,000; Full time

Job summary

The University of Sydney invites applications for an Executive Assistant and Project Officer in the School of Chemical and Biomolecular Engineering at the Camperdown/Darlington campus. This continuing full-time role provides administrative, operational and project support to the Head of School and School Manager.

You will manage diaries, onboarding, project delivery, accreditation work, and stakeholder liaison, with on-site four days per week and one day remote.

Qualifications

• A tertiary qualification with some relevant work experience; and/or equivalent combination of relevant experience and training.
• Experience building strong working relationships with a range of stakeholders, including academic staff, professional staff, and external partners, and a commitment to providing high-quality support services
• Effective and tactful communication skills (both verbal and written) together with strong problem-solving skills and the ability to use initiative and exercise sound judgement, along with the ability to prioritise workload during busy periods
• Ability to work independently and as part of the team
• Excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes
• Superior computer skills, experience with Microsoft Office (in particular Excel and Powerpoint) together with experience operating with large, corporate-level database and information systems
• Familiarity with systems such as Workday, Campus Assist, Concur and PowerBi
• Experience delivering projects, preferably in a tertiary education environment.

Responsibilities

• Maintain the diary and reconcile expenses of the Head of School and School Manager
• Support the Head of School and School Manager in the day-to-day operation of the school including onboarding of new staff members
• Maintain a comprehensive understanding of the current challenges impacting the operation of the school and support raising and resolving them by liaising with the relevant PSU
• Support delivering a range of strategic and operational projects, such as school planning, events, compliance, external engagement, marketing materials, reporting, or internal process improvements
• Handle sensitive information with discretion and maintain confidentiality at all times
• Support the school committees and work with professional staff and academic roles to support CBE staff and students
• Support the Head of School and School Manager in delivering projects for the school
• Support the school with iChemE and Engineering Australia accreditation.

Skills

Tertiary qualification

Stakeholder management

Communication skills

Independent work

Time management

MS Office

PowerBi familiarity

Project delivery

Education

Bachelor's degree or equivalent

Tools

Workday

Campus Assist

Concur

PowerBi

Job description

• Full time, continuing position located at our Camperdown/Darlington campus

• Opportunity to provide executive assistant and project management support in a school that is a passionate leader in creating a digital, sustainable and healthier future

• Base Salary $107,312 - $115,686 + 17% superannuation

About the opportunity

The School of Chemical and Biomolecular Engineeringare welcoming applications for an Executive Assistant and Project Officer to provide a broad range of administrative, operational, and project support to the Head of School, School Manager and the school to meet the operational requirements.

This role will work in partnership with various internal and external stakeholders. Flexibility, a proactive approach to change, and a willingness to work through ambiguity are key as we continue to embed a renewed operating model.

Your key responsibilities will be to:

• maintain the diary and reconcile expenses of the Head of School and School Manager

• support the Head of School and School Manager in the day-to-day operation of the school including onboarding of new staff members

• maintain a comprehensive understanding of the current challenges impacting the operation of the school and support raising and resolving them by liaising with the relevant PSU

• support the Head of School and School Manager in delivering a range of strategic and operational projects, such as school planning, events, compliance, external engagement, marketing materials, reporting, or internal process improvements

• handle sensitive information with discretion and maintain confidentiality at all times

• support the school committees and work with the relevant professional staff and academic roles to support CBE staff and students.

• support the Head of School and School Manager in delivering projects for the school

• support the school with iChemE and Engineering Australia accreditation.

About you

• a tertiary qualification with some relevant work experience; and/or equivalent combination of relevant experience and training

• experience building strong working relationships with a range of stakeholders, including academic staff, professional staff, and external partners, and a commitment to providing high-quality support services

• effective and tactful communication skills (both verbal and written) together with strong problem-solving skills and the ability to use initiative and exercise sound judgement, along with the ability to prioritise workload during busy periods

• ability to work independently and as part of the team

• excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes

• superior computer skills, experience with Microsoft Office (in particular Excel and Powerpoint) together with experience operating with large, corporate-level database and information systems

• familiarity with systems such as Workday, Campus Assist, Concur and PowerBi

• experience delivering projects, preferably in a tertiary education environment.

The successful candidate will be required to work on-site four days per week, with one day per week available for remote work (work from home).

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

This position is designated as involving child-related work. To undertake or remain in this position, you are required to apply for and obtain a Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

Applications Close

Thursday 10 September 2026 11:59 PM

The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.