Executive Assistant

UQ College; Queensland; On-site; AUD 85,000 - 95,000; Full time

Benefits offered by this job

Hybrid working options

Salary packaging

Parental leave

Job summary

The University of Queensland in St Lucia, Queensland, is looking for an experienced executive support professional to back the Faculty of Science's Executive Dean's Office. You will support two senior leaders, manage complex calendars, coordinate governance activities, and help deliver strategic priorities in a collaborative team.

Based at St Lucia, the role is full-time, with a focus on stakeholder engagement, governance, and seamless operations in a fast-paced academic environment.

Qualifications

• A bachelor's degree with substantial relevant experience or equivalent qualifications.
• Excellent organisational and time management skills with a client-focused approach.
• Strong problem-solving abilities and attention to detail.
• Excellent stakeholder management and follow-up capabilities.
• Strong interpersonal and written/spoken communication across diverse backgrounds.

Responsibilities

• Manage complex executive diaries, meetings, and travel arrangements to ensure smooth operations.
• Coordinate governance activities for faculty boards and committees with high-quality secretarial support.
• Plan and support faculty-wide projects, events, and executive initiatives, handling logistics and prioritisation.
• Prepare briefing materials to keep executives informed and prepared for meetings and decisions.

Skills

Executive support

Stakeholder management

Organisation

Communication

Education

Bachelor's degree

Advanced Diploma

Certificate IV

Job description

Job Description

• Base salary will be in the range $85,451.97 - $94,983.84 + 17% super (HEW Level 5)
• Full-time, continuing position
• Based at our St Lucia location

About This Opportunity

Support executive leadership and help create meaningful change across one of Australia's leading universities. Join the Faculty of Science's Executive Dean's Office and become a trusted partner to senior leaders in a purposeful, collaborative and high performing environment. As part of a small and supportive executive services team, you will provide comprehensive executive and administrative support to both the Faculty Executive Manager and the Associate Dean (Indigenous Engagement), while contributing to the smooth operation of the Office of the Executive Dean.

This is a varied and impactful opportunity for an experienced executive support professional who thrives in a fast paced environment, enjoys building strong stakeholder relationships and takes pride in delivering exceptional organisational support.

Supporting two senior leaders with distinct portfolios, you will work across a diverse range of internal and external stakeholders, helping to coordinate executive activities, governance functions, community engagement initiatives and faculty operations. You will play an important role in enabling strategic priorities while contributing to UQ's mission of creating change together.

Key Responsibilities Will Include

• Managing complex executive diaries, meetings, travel arrangements, correspondence and communications to ensure the smooth running of executive operations.
• Coordinating and providing high-quality administrative and secretarial support to faculty boards, committees and governance activities.
• Planning and supporting faculty-wide projects, events, conferences and executive initiatives, including managing logistics and anticipating competing priorities.
• Preparing briefing materials and ensuring executives are informed and prepared for meetings, engagements and decision-making activities.

About You

• A bachelor's degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Excellent organisational and time management skills, as well as a commitment to a high level of client-focused service.
• A keen eye for detail combined with sound problem solving skills to proactively identify and resolve or redirect issues.
• Excellent stakeholder management skills, including the ability to effectively handle, upscale and follow up matters.
• Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and experiences

About UQ

As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available. Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.

In This Role You'll Also Enjoy

• A varied and autonomous position supporting senior leaders within the Faculty of Science.
• Exposure to a diverse range of stakeholders across academia, government, industry and the broader community.
• The opportunity to contribute to faculty wide initiatives, projects and events.
• A collaborative and supportive executive services team environment.
• A professional, quiet office environment that provides the space and focus to manage a busy and varied workload with minimal distractions.
• A flexible working arrangement, including the opportunity to work from home one day per week (subject to operational requirements and team coverage).
• Opportunities to broaden your skills through governance, committee, project and event coordination activities.

Other Information

Pre-employment checks may include: verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We're also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [e-mail] or calling [phone].

Applications close 7 September 2026 at 11.00pm AEST (R-68424).

Please note that interviews have been tentatively scheduled for Wednesday 23 September 2026.