Executive Support Officer

University of Melbourne; City of Melbourne; On-site; AUD 101,000 - 109,000; Full time

Benefits offered by this job

Salary packaging

Health and wellbeing programs

Discounted services

Professional development opportunities

Employee Assistance Program

Job summary

The University of Melbourne invites applications for an Executive Support Officer in the Melbourne School of Population and Global Health. You will provide high‑level executive support to the Head of School and School Manager, coordinating governance activities and priority projects to ensure smooth operations.

You'll manage complex diaries, correspondence, and travel, coordinate day‑to‑day activities, and support HR and communications.

Qualifications

• Degree or extensive EA experience.
• Exceptional organisational and communication skills.
• Proactive and collaborative approach to administrative operations.
• Experience or understanding of the higher education sector.

Responsibilities

• Providing High-Quality Executive Support: Manage complex diaries, correspondence, and approvals, and support HR processes and travel arrangements.
• Ensuring Efficient Administrative Operations: Coordinate day-to-day activities, act as primary contact for the School, and maintain filing and database systems.
• Coordinating School Events and Communications: Plan and deliver events, prepare newsletters, and manage communications with staff and students.
• Building Strong Relationships: Foster connections with academic and professional staff, contributing to process improvements and collaborative initiatives.

Skills

Interpersonal skills

Communication

Organisational skills

Proactive & collaborative

Relationship building

Education

Degree or extensive EA experience

Tools

Microsoft Office

Job description

Role type: Full time and continuing
Faculty: Faculty of Medicine, Dentistry & Health Sciences
School: Melbourne School of Population and Global Health
Salary: UoM6 - $100,847 to $109,163 p.a. plus 17% super

• Provide pivotal executive support / Coordinate high-impact projects / Foster a collaborative environment.

• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.

Your next career opportunity

As Executive Support Officer at the Melbourne School of Population and Global Health, you’ll play a crucial role in ensuring the smooth operation of the School Executive office. You will provide high-quality executive assistant support to the Head of School and School Manager, coordinating governance activities and priority projects. Your proactive approach and exceptional organisational skills will enable you to build positive relationships, contributing to a culture of excellence and efficiency.

Your responsibilities will include

• Providing High-Quality Executive Support: Manage complex diaries, correspondence, and approvals, and support HR processes and travel arrangements.

• Ensuring Efficient Administrative Operations : CoordianateCoordinate day-to-day activities, act as primary contact for the School, and maintain effective filing and database systems.

• Coordinating School Events and Communications : Plan and deliver events, prepare newsletters, and manage communications with staff and students.

• Building Strong Relationships : Foster connections with academic and professional staff, contributing to process improvements and collaborative initiatives.

You may be a great fit if

You have a degree or extensive experience in executive assistant roles, bringing exceptional organisational and communication skills, along with a proactive and collaborative approach to support administrative operations.

You may also:

• Possess excellent interpersonal and communication skills with sound judgement.

• Demonstrate high proficiency in Microsoft Office and other software applications.

• Be adept at building positive relationships and thriving in dynamic environments.

• Have experience or understanding of the higher education sector

For further information please refer to the attached PD.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

• Progressive, considerate leave provisions to empower your work-life balance

• Salary packaging and access to a range of discounted services including Bupa health insurance

• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – “Melbourne School of Population and Global Health”

The Melbourne School of Population and Global Health is a respected leader in the field of public health education, research and knowledge exchange. MSPH was established in 2001 as the first school of its kind in Australia with a vision to make a difference in the population and public health sphere – building on the substantial assets of our University to advance public health in communities nationally and internationally – with a strong focus on Indigenous peoples.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences.

We’re committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit the Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [e-mail].

• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.

• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.

Want to know more?

• For questions related to our recruitment process email Corey Menadue at [e-mail]

• For recruitment adjustments contact Kim Groizard on [phone] or at [e-mail] (subject: ‘Recruitment Adjustments’).

Applications close: Sunday 13 September at 11:55 PM; Melbourne time zone.

Position Description: PD -Executive Support Officer.docx