Events Administrator

Bond University; Gold Coast City; On-site; AUD 77,000 - 94,000; Full time

Benefits offered by this job

Staff parking

Flexible work arrangements

Parental leave (up to 18/26 weeks)

Salary packaging options

Leave loading 17.5%

Employee assistance program

Study assistance for staff and depend

Health/finance discounts

Onsite Medical Centre

Onsite Sports Centre

Job summary

Bond University on the Gold Coast is seeking a proactive Events Administrator to plan, deliver and evaluate a diverse range of recruitment and engagement events that support marketing, recruitment and sales goals. You will coordinate all aspects of event delivery on campus and offsite, from catering and AV to budgeting and VIP management.

The role requires strong organisational skills, a relevant undergraduate degree and 3–5 years’ experience in event management.

Qualifications

• Undergraduate degree in event management, business administration, marketing, communications or related discipline.
• 3–5 years’ experience in event management, including event coordination, stakeholder engagement, sales support, hospitality operations, marketing and budget administration.
• Excellent written communication skills including drafting invitations, event publications and budgets.
• Proficiency in Microsoft Office, Zoom and event systems; ability to identify sales opportunities and improve work systems.

Responsibilities

• Plan, deliver and evaluate a varied portfolio of recruitment and engagement events.
• Coordinate all aspects of event delivery on campus and offsite (catering, AV, theming, registration, VIP management).
• Provide financial and administrative support (POs, invoicing, post‑event reporting) and manage procurement of Bond merchandise.
• Serve as a key contact for event-related enquiries and ensure events are delivered consistently and successfully.

Skills

Event management experience

Stakeholder engagement

Sales support

Budget administration

Hospitality operations

Education

Undergraduate degree in event management or related field

Tools

Microsoft Office

Zoom

CRM systems

Job description

As Australia’s first private, not‑for‑profit university, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

Events Administrator
University Registrar - Campus Life
Full‑time, Fixed Term Appointment for 2 years

Position Reference No: 201412043

Join Australia’s top university for teaching* and enjoy staff benefits including:

• Free staff car parking
• 36.75 hour standard work week
• Access to flexible work/work from home arrangements#
• Up to 18/26 weeks of parental leave#
• Salary packaging options for FBT and Non‑FBT items#
• 17.5% of base salary leave loading
• Free & Confidential Employee Assistance Program available for all staff
• Study assistance for staff and dependents#
• Corporate health and finance discounts
• Onsite Medical Centre and Counselling Services
• Onsite Sports Centre including gym, fitness classes and pool#

About the Position

Reporting to the Events Manager, the Events Administrator will plan, deliver and evaluate a varied portfolio of recruitment and engagement events that support the University’s events marketing, recruitment and sales initiatives. Working with stakeholders across faculties and departments, as well as external vendors, sponsors and corporate partners, you will help ensure every event is delivered consistently and successfully.

You will coordinate all aspects of event delivery on campus and offsite, from catering, audio visual, theming, registration and VIP management through to risk documentation and budget tracking. The role also provides financial and administrative support, including purchase orders, invoicing and post‑event reporting, manages the sourcing and procurement of Bond merchandise, and serves as a key point of contact for event‑related enquiries.

This is a full‑time role based on a 36.75‑hour week. Because event schedules vary, some flexibility is needed, including occasional evening and weekend work during key events.

About the Person

We are looking for a highly organised events professional who thrives in a fast‑paced environment and enjoys bringing events to life. To be successful in this role, you will bring:

• A relevant undergraduate degree in event management, business administration, marketing, communications or a related discipline
• 3–5 years’ experience in event management, including event coordination, stakeholder engagement, sales support, hospitality operations, marketing and budget administration
• Strong administrative and organisational skills, with the initiative to manage multiple events concurrently and meet competing deadlines independently
• Excellent written communication skills, including drafting invitations, event publications, correspondence and budgets
• Proficiency in Microsoft Office, Zoom and event systems, with an eye for identifying sales opportunities and improving work systems
• A customer‑focused, collaborative approach and the ability to work effectively with academic staff, students and colleagues

Previous experience in a tertiary environment, and knowledge of event management, CRM and registration systems, will be highly regarded.

Salary details

The salary for the position commences at $85,707.07 per annum, plus 12% superannuation.

Please note: The fixed term of this employment contract will be for up to two years, with twelve months' probation. The prospect of conversion to a continuing employment contract will be discussed at the end of the contract term.

Further information

Position‑related enquiries can be directed to Hayley Martin, Events Manager on 0407755*** or *******@bond.edu.au

Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.

Pre‑employment checks: Appointment is subject to satisfactory pre‑employment checks (including working rights verification, reference checks and a certified copy of your highest qualification). In line with the National Higher Education Code to Prevent and Respond to Gender‑based Violence 2025, preferred candidates must complete a Gender‑Based Violence (GBV) Declaration, and any offer of employment will be conditional upon the University’s review of the declaration. For more information, please visit our website via this link: Applying for Jobs at Bond

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality, inclusiveness and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.

Please advise the Talent Acquisition Team if you require any reasonable accommodations to assist you at anytime during the recruitment process.

For more information, visit Supporting diversity at Bond | Bond University | Gold Coast, Queensland, Australia

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*Australian Financial Review’s Best Universities Ranking 2024