Executive Assistant & Events Coordinator

Al-Faisal College; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Al-Faisal College in Sydney is seeking a professional Personal Assistant to the Executive Principal and Executives to provide administrative support, assist with communications, design materials, and coordinate events. The role requires outstanding spoken and written English, discretion, and the ability to manage competing priorities.

Key duties include diary management, correspondence handling, meeting preparation, Canva design, and arranging venues and travel.

Qualifications

• Demonstrated experience in a personal/administrative assistant role.
• Outstanding English drafting, editing, and proofreading skills.
• Strong organisational skills and attention to detail.
• Proficient with MS Office and Canva for material design.
• Ability to manage competing priorities with discretion.

Responsibilities

• Prepare, proofread and format emails, letters, reports, presentations.
• Monitor and prioritise correspondence; draft responses and follow-ups.
• Schedule appointments, prepare agendas, and record minutes.
• Create flyers, invitations and materials consistent with branding using Canva.
• Organise venues, catering, travel and events; manage bookings.

Skills

English proficiency

Organisation skills

Time management

Discretion

Communication

Independent work

Reliability

Education

Business administration

Office administration

Event management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Job description

Al-Faisal College in Sydney is seeking a professional Personal Assistant to the Executive Principal and Executives to provide administrative support, assist with communications, design materials, and coordinate events. The role requires outstanding spoken and written English, discretion, and the ability to manage competing priorities.

Key duties include diary management, correspondence handling, meeting preparation, Canva design, and arranging venues and travel.