Executive Assistant & Diary Manager - Community Outreach

The Office of Peter Khalil MP; City of Melbourne; On-site; AUD 82,000 - 93,000; Full time

Benefits offered by this job

Relocation assistance

Study assistance

Paid study leave

Superannuation 15.4%

Job summary

The Office of Peter Khalil MP in Coburg VIC is seeking a Diary Manager/Executive Assistant to support the Assistant Minister for Defence with diary, travel and program management. The role requires strong organisational and time management skills, discretion and a commitment to serving the local community.

Based in the Coburg electorate office with CBD-based ministerial duties, the position involves event planning, correspondence, outreach and occasional travel.

Qualifications

• Outstanding organisational and time management abilities with the capacity to prioritise multiple tasks
• Strong verbal and written communication with attention to detail
• Demonstrated discretion and ability to handle confidential information
• Experience in government, Parliament or political settings is highly regarded

Responsibilities

• Manage Parliamentarian's diary, including appointments, travel and logistics
• Act as first point of contact for constituents and stakeholder meetings
• Triage incoming correspondence (digital, written, verbal) to staff or Parliamentarian
• Manage and triage meeting briefs and travel allowances for the Parliamentarian
• Plan and assist with electorate events and engagement activities
• Support office administration, supplier invoices and office supplies
• Represent the Parliamentarian in a courteous, responsive manner to constituents

Skills

Organisational skills

Time management

Communication skills

Discretion & confidentiality

Government or political experience

Job description

The Office of Peter Khalil MP in Coburg VIC is seeking a Diary Manager/Executive Assistant to support the Assistant Minister for Defence with diary, travel and program management. The role requires strong organisational and time management skills, discretion and a commitment to serving the local community.

Based in the Coburg electorate office with CBD-based ministerial duties, the position involves event planning, correspondence, outreach and occasional travel.