Executive Assistant | 12-Month Contract

Recruitment Advisory Services Australia; City of Melbourne; On-site; AUD 86,000 - 105,000; Full time

Job summary

Recruitment Advisory Services Australia in South Melbourne is seeking an Executive Assistant to support a General Manager during a 12-month maternity leave contract. The role involves diary management, handling correspondence, coordinating meetings and travel, and ensuring smooth day-to-day operations for a busy executive.

No construction or engineering background is required; the ideal candidate is smart, capable and quick to learn, with a thorough 4-week handover to set you up from day one.

Qualifications

• Experience supporting a senior leader or executive.
• Strong organisational skills and attention to detail.
• Advanced with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage diaries, correspondence, meetings and travel.
• Keep things running smoothly for a busy executive.
• Provide proactive administrative support to the General Manager.

Skills

Executive support

Diary management

MS Office 365

Organisational skills

Attention to detail

Tools

Microsoft Office 365

Job description

Recruitment Advisory Services Australia - South Melbourne VIC

Support a busy senior leader at a well-established civil infrastructure business, with major projects spanning roads, rail, defence, ports, and energy.

We're looking for a sharp, proactive Executive Assistant to support a General Manager through a 12-month maternity leave contract, running through to the end of 2027.

You don't need a background in construction, property, or engineering - we're after someone smart, capable, and quick to pick things up. You'll get a thorough 4-week handover, so you'll be well set up from day one.

Day to day, you'll manage diaries, correspondence, meetings, and travel, and generally keep things running smoothly for a busy executive. It's a varied, fast-paced role that rewards someone efficient, discreet, and genuinely proactive.

What We're Looking For:

• A smart, dedicated EA who can quickly learn new systems and ways of working.
• Experience supporting a senior leader or executive.
• Strong organisational skills and attention to detail.
• Advanced with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).

Start date is ideally early December, though an earlier start can be negotiated. Full-time or part-time hours will be considered for the right person.

Based in South Melbourne

Salary: approx. $95,000 + super (full-time).