Executive Assistant

University-of-Wollongon; Wollongong City Council; Hybrid; AUD 86,000 - 97,000; Full time

Benefits offered by this job

17% Superannuation

35-hour week

Flexible working arrangements

Generous leave entitlements

Purchased leave

Professional development

Job summary

University of Wollongong (UOW) is seeking an Executive Assistant to the Chief Marketing Officer in the Brand & Marketing Division. You will support senior leadership, coordinate high-level activities, manage competing priorities and enable strategic objectives.

This is a fast-paced, collaborative role working with senior stakeholders across the University. The role offers a permanent full-time position, a hybrid work arrangement in Wollongong, and a salary package with 17% superannuation.

Qualifications

• Proven experience supporting senior executives with discretion.
• Outstanding organisational skills and ability to prioritise.
• Sound judgement and commitment to confidentiality.
• Strong communication and stakeholder relationship abilities.
• Proactive, adaptable approach and keen eye for detail.
• Advanced Microsoft Office skills in a fast-paced setting.

Responsibilities

• Partner with the Chief Marketing Officer to enable success.
• Manage priorities in a fast-paced, dynamic environment.
• Coordinate executive activities, meetings and events.
• Build strong stakeholder relationships across the University.
• Deliver high-quality communications and administrative support.
• Contribute to the smooth running of the Brand & Marketing Division.

Skills

Executive support

Organisational skills

Discretion & confidentiality

Stakeholder management

Attention to detail

MS Office

Tools

Microsoft Office

Job description

Make an impact at the University of Wollongong (UOW) - a purpose driven institution ranked in the top 1% of universities globally.

About the Role

As Executive Assistant to the Chief Marketing Officer, you'll play a pivotal role in supporting the leadership and success of UOW's Brand & Marketing Division. Acting as a trusted partner, you'll manage competing priorities, coordinate high-level activities, and ensure the Chief Marketing Officer is supported to focus on strategic objectives. This is a fast-paced, highly collaborative role that offers variety, responsibility and the opportunity to work closely with senior leaders across the University.

Key responsibilities:

• Partner with the Chief Marketing Officer to enable success
• Manage priorities in a fast-paced, dynamic environment
• Coordinate executive activities, meetings and events
• Build strong stakeholder relationships across the University
• Deliver high-quality communications and administrative support
• Contribute to the smooth running of the Brand & Marketing Division

About the Team

The Brand & Marketing Division plays a critical role in shaping how UOW is understood, chosen and championed by students, partners and communities around the world.

The Executive Assistant works within the Office of the Chief Marketing Officer, at the centre of a fast-paced executive environment with frequent competing priorities, sensitive information and significant internal and external stakeholder contact.

What You’ll Bring

• Proven experience providing exceptional support to senior executives
• Outstanding organisational skills and the ability to manage competing priorities with confidence
• Sound judgement, discretion and a strong commitment to confidentiality
• Exceptional communication and stakeholder relationship skills
• A proactive, adaptable approach and a keen eye for detail
• Advanced Microsoft Office skills and confidence working in a fast-paced environment

Why Join UOW

• Competitive salary package including 17% superannuation
• 35-hour full-time work week supporting greater balance and flexibility
• Flexible working arrangements and family-friendly policies
• Generous leave entitlements including additional concession days over the Christmas and New Year period
• Purchased leave options to provide greater flexibility throughout the year
• Ongoing professional development and clear career progression opportunities

Role Details

• Employment type: Permanent/Continuing | Full-time
• Level 5: $85,682 - $96,898 + 17% Superannuation Location: Wollongong / Hybrid
• Valid Australian work rights required. Visa sponsorship is not available.

Position Description

Closing Date: Monday 05 October 2026, 11:55pm

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender based Violence or determined to have engaged in conduct that constitutes Gender based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.