Faculty Administration Assistant

University of Wollongong; Wollongong City Council; On-site; AUD 67,000 - 86,000; Part time

Job summary

The University of Wollongong is seeking a Faculty Administration Assistant to support Faculty leadership and professional services teams at the Wollongong Campus. The role offers a permanent, part-time appointment (0.2FTE, 7 hours per week) with pro rata salary and 17% superannuation, reflecting experience and capability.

You will coordinate meetings, travel arrangements, events and diaries, manage records and respond to enquiries, while contributing to a collaborative and improving Faculty

Qualifications

• Relevant administrative experience and organisational skills.
• Strong communication and interpersonal abilities.
• Ability to manage competing priorities and meet deadlines.
• Experience working in a collaborative team environment.

Responsibilities

• Provide administrative support to Faculty leaders, including meeting coordination and diary management.
• Coordinate records management, data processing, and responses to enquiries.
• Support Faculty-level meetings and committee documentation.
• Assist with events and projects within the Faculty Office.

Skills

Administrative experience

Office administration

Communication skills

Time management

Teamwork

Job description

Make an impact at the University of Wollongong (UOW) — a purpose‑driven institution ranked in the top 1% of universities globally.

About the Role

The Faculty Administration Assistant plays a pivotal role in ensuring the smooth operation of Faculty administrative services. Working within a collaborative Faculty Office environment, you will provide high-quality administrative and clerical support to Faculty leadership, academic staff and professional services teams. This role contributes to the successful delivery of faculty operations, events, committees and key academic processes while supporting a positive experience for staff and stakeholders across the University.

Key responsibilities:

• Provide high-quality administrative support to Faculty leaders, including meeting coordination, travel arrangements, event planning and diary management.

• Support the effective operation of Faculty offices through records management, data processing, document preparation and responding to enquiries.

• Coordinate Faculty-level meetings and committees, ensuring accurate documentation and timely administrative support.

• Contribute to Faculty and academic processes, projects and initiatives while providing flexible support across the broader Faculty Office team.

About the Team

This role sits within the Faculty Office and reports to the Executive Assistant and Faculty Office Coordinator. You will work closely with Deputy Deans, Associate Deans, Faculty Executive Managers, School Operations teams and professional services colleagues to deliver responsive and effective administrative support.

As part of a multifunctional team, you will contribute to a culture that values collaboration, service excellence and continuous improvement, helping faculties achieve their operational and strategic objectives.

What You’ll Bring

• Relevant administrative experience, or an equivalent combination of education, training and experience.

• Sound understanding of office administration practices, systems and procedures.

• Strong communication and interpersonal skills with a customer-focused approach.

• Demonstrated ability to manage competing priorities, exercise initiative and meet deadlines.

• Proven ability to work effectively both independently and as part of a collaborative team.

Role Details

• Permanent, Part-time appointment (0.2FTE, 7 hours per week)

• Level 3/4: $67,214 - $85,682 (pro rata) + 17% superannuation commensurate with experience and capability

• Location: Wollongong Campus

• Valid Australian work rights required. Visa sponsorship is not available

Position Description

Closing Date:

Thursday 1 October 2026, 11:55pm

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

Guided by UOW’s Values in Action framework, we are committed to helping our people Thrive Together, Pursue Excellence, Be Accountable and Lead with Integrity.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender based Violence or determined to have engaged in conduct that constitutes Gender based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.