Executive Assistant

Resolver Recruitment; Sydney; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Training and development

One-on-one role

Competitive salary up to AUD 100,000

Role with pace and impact

Job summary

Resolver Recruitment seeks an experienced Executive Assistant to support a high-performing Director in a busy Sydney real estate practice. You will manage the diary, coordinate meetings, and keep priorities on track, ensuring nothing slips.

This is a fast-paced, detail-focused role requiring calm under pressure, proactive communication, and strong Microsoft 365 skills. Experience with Agentbox, PropertyMe or Trello is highly regarded, with exposure to vendors, buyers, and internal stakeholders.

Qualifications

• 2–3+ years in an EA / senior admin / operations support role.
• Experience supporting a Director/Principal/senior leader (ideal).
• Real estate experience is highly regarded.
• Strong skills in Microsoft 365.
• Systems experience highly regarded: Agentbox, PropertyMe, Trello.

Responsibilities

• Own the Director’s diary, meetings, and priorities
• Stay on top of emails, actions, deadlines, and follow-ups
• Be the key contact for vendors, buyers/purchasers, and internal stakeholders
• Prepare correspondence, documents, reports, and meeting materials
• Support sales administration and broader office operations when needed
• Maintain accurate records in Agentbox and related systems
• Coordinate internal/external meetings across Sales / PM / Admin
• Spot bottlenecks and improve workflows

Skills

Proactive

Organised

Confident communicator

Detail-oriented

Tools

Agentbox

PropertyMe

Trello

Microsoft 365

Job description

About the role:

This is a high-visibility EA role in an established, growing real estate business. You’ll be the person who makes sure nothing slips, everything is followed through, and the Director is always prepared.

What you’ll be doing:

• Own the Director’s diary, meetings, and priorities
• Stay on top of emails, actions, deadlines, and follow-ups
• Be the key contact for vendors, buyers/purchasers, and internal stakeholders
• Prepare correspondence, documents, reports, and meeting materials
• Support sales administration and broader office operations when needed
• Maintain accurate records in Agentbox and related systems
• Coordinate internal/external meetings across Sales / PM / Admin
• Spot bottlenecks and improve workflows

You’ll thrive here if you are:

• Naturally proactive (you anticipate, you don’t wait to be asked)
• Fast, organised, and calm under pressure
• A confident communicator—phone, email, and in person
• Obsessed with detail and follow-through

What we’re looking for:

• 2–3+ years in an EA / senior admin / operations support role
• Experience supporting a Director/Principal/senior leader (ideal)
• Real estate experience is highly regarded
• Strong skills in Microsoft 365
• Systems experience highly regarded: Agentbox, PropertyMe, Trello

What you’ll get:

• Up to $100,000 (depending on experience)
• Monday to Friday (occasional Saturdays if needed
• Training, development, and real ownership
• A role with pace, trust, and impact
• A true one on one role supporting high performing Director