Executive Assistant

Smartgroup Corporation; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Smart Leave

Free lunch weekly

Paid parental leave (up to 20 weeks)

Volunteer days (Make a Difference Days

Employee Share Plan

Diversity & Inclusion recognition

Professional development opportunities

Job summary

Smartgroup Corporation in Sydney, NSW seeks an Executive Assistant to provide high-quality support to senior leaders. You will anticipate priorities, manage competing demands and ensure day-to-day activities run smoothly.

Key duties include complex diary management, travel coordination, preparing reports and materials, recording minutes, and maintaining confidential information with discretion. The role requires 3–5 years in an EA or senior admin position and strong MS Office skills.

Qualifications

• Three to five years' experience in an Executive Assistant, Personal Assistant or senior administration role.
• Experience supporting senior leaders or a leadership team.
• Strong diary, meeting and priority-management skills.
• Advanced Microsoft Office skills, particularly PowerPoint and Word.
• Strong attention to detail and the ability to manage multiple priorities.
• Sound judgement, professionalism and a high level of discretion.
• A proactive, adaptable and solutions-focused approach.
• The ability to work autonomously while contributing to a close-knit team.
• Genuine curiosity about AI and digital innovation, with an openness to learning how these tools can enhance your role

Responsibilities

• Managing complex diaries, meetings and competing priorities.
• Coordinating travel, events and key business activities.
• Preparing reports, presentations, correspondence and meeting materials.
• Recording minutes, tracking actions and following up on commitments.
• Building effective relationships with internal and external stakeholders.
• Handling sensitive and confidential information with discretion.
• Supporting general administration and continuous improvement initiatives.

Skills

Diary management

Travel coordination

Meeting coordination

Stakeholder engagement

Discretion and professionalism

Education

Experience in EA or senior administration role

Experience supporting senior leaders

Tools

Microsoft Office (PowerPoint, Word)

Job description

Look forward to working with Australia's leading and most trusted provider of Employee Management Services, making the benefits of salary packaging, novated leasing, and fleet management readily available to employers and their employees.

Working at Smartgroup offers more than a job. It is a dynamic workplace that matches the enthusiasm for the work you do and ambition for an exciting fast-paced career. We have all been hired for a purpose and a reason.

Every day you will be part of a team that helps support fellow Australians - many working in essential services, corporates, government, and not-for-profits - to take home more money in their pay packets.

Do you have what it takes to become our Executive Assistant?

This permanent full-time opportunity will see you provide high-quality executive and administrative support within a busy and evolving environment.

You will anticipate priorities, manage competing demands and ensure day-to-day activities run smoothly. Key responsibilities include:

• Managing complex diaries, meetings and competing priorities


• Coordinating travel, events and key business activities


• Preparing reports, presentations, correspondence and meeting materials


• Recording minutes, tracking actions and following up on commitments


• Building effective relationships with internal and external stakeholders


• Handling sensitive and confidential information with discretion


• Supporting general administration and continuous improvement initiatives

To be successful at Smart, you will bring:

• Three to five years' experience in an Executive Assistant, Personal Assistant or senior administration role


• Experience supporting senior leaders or a leadership team


• Strong diary, meeting and priority-management skills


• Advanced Microsoft Office skills, particularly PowerPoint and Word


• Strong attention to detail and the ability to manage multiple priorities


• Sound judgement, professionalism and a high level of discretion


• A proactive, adaptable and solutions-focused approach


• The ability to work autonomously while contributing to a close-knit team


• Genuine curiosity about AI and digital innovation, with an openness to learning how these tools can enhance your role

What's in it for you?

Smart team members enjoy a range of benefits designed to support flexibility, wellbeing, reward, and growth:

• Smart Leave, an additional week of leave each year


• Free lunch every week


• Up to 20 weeks Paid Parental Leave with superannuation contributions and a Return-to-Work Bonus


• Make a Difference Days - paid days off to volunteer for the community and environment


• Salary packaging and novated leasing benefits (of course!)


• Free flu vaccinations


• Employee Share Plan

Grow with Purpose

At Smart, we're driven by purpose and performance. We support individual and team growth via varied learning opportunities, open communication, and leaders who work to get the basics right - quality and regular one to ones, clear goals and success metrics, and growth conversations.

Show us you have what it takes

Our Talent Acquisition team will be in touch to discuss next steps. If you require any adjustments to the recruitment process or are seeking part-time work, let us know—we're here to understand.

Our Commitment to Diversity and Inclusion

Everyone belongs and is welcome at Smart. We welcome people from diverse backgrounds to join our team, including Aboriginal and Torres Strait Islander peoples, veterans, people with disability, people who identify as LGBTQ+, all gender identities, and people of any socioeconomic status, age, race, national origin or ethnicity.

Our commitment to Diversity & Inclusion is reflected in the external recognition we've received, including being named:

• WGEA Employer of Choice for Gender Equality since 2019


• DCA Inclusive Employer 2025 - 2026


• Silver Employer on the Australian Workplace Equality Index

We're also members of the Reconciliation Action Plan network, with a RAP at Innovate level.

Please note: all successful candidates will be required to complete background checks including a police clearance prior to confirmation of employment. Candidates must have unlimited Australian work rights to be considered for this role.