Executive Assistant

Chubb European Group Ltd.; Sydney; On-site; AUD 85,000 - 120,000; Full time

Job summary

Chubb European Group Ltd. in Sydney is seeking an Executive Assistant to provide high-level administrative support to ensure the smooth running of the office and ongoing support for senior leaders.

This fast-paced role requires strong judgement, discretion, and the ability to work autonomously while building trusted relationships across the business. You will coordinate diaries, meetings and travel, prepare documents and manage confidential information with care.

Qualifications

• Provide high-level executive support with discretion.
• Prepare reports and presentations with accuracy.
• Coordinate calendars and deadlines across senior leaders.

Responsibilities

• Provide proactive executive support including diary management and meeting coordination.
• Manage emails, correspondence, reports and presentations confidentially.
• Monitor deadlines and ensure timely action of key tasks.
• Coordinate internal and external meetings, events and engagements.
• Assist with expense processing, leave administration and general office duties.
• Maintain filing systems and keep information up to date and accessible.

Job description

About the role

This Executive Assistant role provides high-level administrative and day-to-day support to ensure the smooth and efficient running of the office and support for senior leaders.

You’ll play a key role in keeping priorities on track, managing confidential information with discretion, and ensuring deadlines, meetings and commitments are well coordinated. This is a fast-paced role that requires strong judgement, professionalism and the ability to work autonomously while building trusted relationships across the business.

In this role, you will:

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required
• Support expense processing, leave administration and other general office duties
• Maintain organised filing systems and ensure information is kept up to date and accessible