Executive Assistant

Macquarie Group; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave

Volunteer leave

Gender affirmation leave

Employee Assistance Program

Salary packaging options

Learning & development

Hybrid work arrangements

Work from home equipment

Job summary

Macquarie Group in Sydney is seeking a Relief Executive Assistant to support a wide and diverse group of stakeholders across Macquarie Capital. You will gain exposure to senior leadership and a fast-paced environment, while covering EA duties when colleagues are on leave.

The role is full-time and requires 5 days per week in our Sydney office, with responsibilities spanning diary management, travel coordination, meetings, and events. Strong MS Office skills are essential.

Qualifications

• 2-5 years’ experience as an Executive Assistant.
• Experience managing diaries, arranging complex travel, organising meetings and coordinating events.
• Ability to work autonomously and have a proactive approach with exceptional attention to detail.

Responsibilities

• Provide high-level support to a range of teams and executives.
• Cover for Executive Assistants while on leave and manage assorted administrative tasks.
• Support across multiple business activities and learn about the organisation.

Skills

Diary management

Travel coordination

Meeting coordination

Attention to detail

Communication

Tools

MS Office suite

Job description

Join our team with this excellent opportunity in our Sydney office as a Relief Executive Assistant supporting a wide and diverse group of stakeholders across Macquarie Capital. If you enjoy working in a fast-paced, exciting environment that offers senior-level management exposure then this is the opportunity for you. This role requires 5 days per week in our Sydney office location.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

As a Relief Executive Assistant, you will gain exposure to a wide variety of business activities covering for our Executive Assistants whilst they are on leave. You will provide a high level of support to a range of teams and executives and will have the opportunity to work across every aspect of the business. You will have the opportunity to learn more about the organisation and utilise your Executive Assistant and interpersonal skills.

What You Offer

• 2-5 years’ experience as an Executive Assistant
• Experience managing diaries, arranging complex travel, organising meetings and coordinating events
• Ability to work autonomously and have a proactive approach with exceptional attention to detail
• A can-do attitude, excellent communication, planning and organisation skills, the ability to prioritise workloads and navigate conflicting requirements will enable you to effectively manage and deliver results
• Intermediate to advanced skills in MS Office suite.

What We Offer

Benefits

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

• 1 wellbeing leave day per year
• Up to 5 additional service bonus leave days per year
• Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
• 2 days of paid volunteer leave and donation matching
• Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
• Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
• Access to a wide range of salary packaging options
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Capital

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.