Executive Assistant

Private Advertiser; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Private Advertiser in Sydney CBD is seeking an experienced Executive Assistant to provide high-level administrative and executive support to senior advisers, coordinating client matters and office operations. The role requires detail-oriented, professional individuals comfortable handling confidential financial information in a fast-paced advisory environment.

You will manage calendars, coordinate meetings, prepare reports, and liaise with clients and professionals to keep the office running

Qualifications

• Experience as Executive Assistant, Personal Assistant or Office Manager.
• Strong organisational and time management skills.
• High attention to detail and professionalism.
• Experience with confidential financial or corporate documentation.

Responsibilities

• Manage calendars, meetings, and appointments for senior advisers.
• Coordinate meetings, agendas, and preparation of supporting documents.
• Manage emails, correspondence, and client enquiries.
• Prepare reports, presentations, and business documents.
• Organise documentation for advisory and restructuring matters.
• Liaise with clients, accountants, and legal advisers.
• Track deadlines and follow up on required documentation.
• Maintain organised digital filing systems and document management.
• Assist with internal reporting and general office administration.
• Support the smooth running of the office and team operations.

Skills

Organisational skills

Time management

Attention to detail

EA/PA/Office Manager

Tools

Hubspot

Monday.com

Job description

You will provide high-level administrative and executive support to senior advisers while assisting with the coordination of client matters, documentation, and office operations. The role requires someone who is detail-oriented, professional, and comfortable handling confidential financial information in a fast-paced advisory environment.

Key responsibilities

Manage calendars, meetings, and appointments for senior advisers

Coordinate meetings, agendas, and preparation of supporting documents

Manage emails, correspondence, and client enquiries

Prepare reports, presentations, and business documents

Organise documentation for advisory and restructuring matters

Liaise with clients, accountants, and legal advisers

Track deadlines and follow up on required documentation

Maintain organised digital filing systems and document management

Assist with internal reporting and general office administration

Support the smooth running of the office and team operations

About you

Experience as an Executive Assistant, Personal Assistant or Office Manager

Strong organisational and time management skills

High attention to detail and professionalism

Experience in professional services, legal, accounting, insolvency or financial advisory firms

Experience working with confidential financial or corporate documentation

Familiarity with CRM or document management systems (Hubspot, Monday)

About us

A growing Sydney CBD advisory firm specialising in pre-insolvency and business restructuring.

Modern office located in Sydney CBD

Exposure to business restructuring and advisory work

Supportive and professional team environment

Competitive salary based on experience

Opportunity to grow within a specialised advisory firm