Business Support Officer - CEO Office

City of Armadale; Perth; In loco; AUD 79.000 - 92.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible work arrangements

Free gym membership and wellbeing

Novated lease opportunities

Study assistance

Flexible leave policies

Employee Assistance Program

Annual leave loading

Descrizione del lavoro

The City of Armadale is seeking a fixed-term, full-time administrator to support the CEO Directorate with governance, civic events and customer-focused administration. The role is based in Armadale and offers a salary of AUD 78,828 to 91,823 plus 12% superannuation.

You will manage councillor registers, diary coordination, meeting logistics and minutes, as well as provisioning for civic events and vendor coordination.

Competenze

• Substantial administrative or secretarial experience.
• Proficiency in Microsoft Office and digital collaboration tools.
• Discretion and confidentiality in handling information.
• Experience coordinating events or functions.

Mansioni

• Maintaining and updating Councillor registers, including Financial Interests, Common Seal and Attendance registers.
• Contributing to the collation and production of the Information Bulletin.
• Liaising with caterers, property officers and other service providers to support meeting and event logistics.
• Coordinating refreshments and logistics for the Councillors' Lounge.
• Supporting the coordination of meetings and workshops and preparing and distributing meeting minutes where required.
• Maintaining the Corporate Diary, coordinating meeting room bookings and preparing the weekly Forward Engagements schedule for Councillors.
• Assisting with the delivery of civic and mayoral events, including citizenship ceremonies, Annual Civic Function, Pioneers Reunion and End-of-Year staff events.
• Liaising with event stakeholders, vendors and suppliers.
• Providing procurement, finance, records management and workplace support activities across the Directorate.
• Raising purchase orders and supporting supplier invoice processing.
• Maintaining information and resources within the Councillors' Office.
• Coordinating workplace maintenance requests, office moves and workstation requirements.

Conoscenze

Administrative experience

Secretarial experience

Event coordination

Discretion and confidentiality

Strumenti

Microsoft Office

Digital collaboration tools

Descrizione del lavoro

Join a team committed to supporting and representing the CEO Directorate

Fixed term Full Time, 1.0 FTE Proposed end date 30 June 2027
Level 4-5: $78,828 - $91,823 + 12% Superannuation
Based in Armadale

About the Role

The successful applicant will work with others to achieve operational excellence in the delivery of good governance, civic events and customer-focused administration support to the Office of the CEO Directorate.

Key responsibilities include:

• Maintaining and updating Councillor registers, including Financial Interests, Common Seal and Attendance registers.
• Contributing to the collation and production of the Information Bulletin.
• Liaising with caterers, property officers and other service providers to support meeting and event logistics.
• Coordinating refreshments and logistics for the Councillors' Lounge.
• Supporting the coordination of meetings and workshops and preparing and distributing meeting minutes where required.
• Maintaining the Corporate Diary, coordinating meeting room bookings and preparing the weekly Forward Engagements schedule for Councillors.
• Assisting with the delivery of civic and mayoral events, including citizenship ceremonies, Annual Civic Function, Pioneers Reunion and End-of-Year staff events.
• Liaising with event stakeholders, vendors and suppliers.
• Providing procurement, finance, records management and workplace support activities across the Directorate.
• Raising purchase orders and supporting supplier invoice processing.
• Maintaining information and resources within the Councillors' Office.
• Coordinating workplace maintenance requests, office moves and workstation requirements.

About You

What it is Like Working Here

We are a values-led organisation guided by our belief that we:

• Care
• Are Better, Together
• Learn & Grow

Joining our team means embracing a culture where we look after ourselves and each other. We actively listen and give and receive constructive feedback. We build and strengthen resilience in ourselves, in our organisation, and in the community. We are mindful of our impacts and encouraged to make responsible and sustainable decisions.

Perks and Benefits

• Flexible work arrangements, including compressed work schedules such as a 9-day fortnight or 19-day month, and remote working where possible.
• Free membership to Armadale Fitness and Aquatic Centre, including gym, pool, sauna, group fitness classes and wellbeing events.
• Additional superannuation matching up to 15%.
• Study Assistance to support professional development.
• Novated lease opportunities.
• Flexible leave policies and additional days off.
• Employee Assistance Program for personal and professional support.
• 17.5% Annual Leave Loading.

Join Us in Making a Difference

What We're Looking For

You’ll be great in this role if you bring:

• Substantial administrative or secretarial experience.
• Proficiency in Microsoft Office and digital collaboration tools.
• Discretion and confidentiality in handling information.
• Experience coordinating events or functions.
• Knowledge of local government structures and meeting procedures would be an advantage.

We are also dedicated to upholding the highest standards of child safety. In alignment with the National Principles for Child Safe Organisations, our recruitment practices include thorough background checks, training, and ongoing education for employees and volunteers who interact with children. Our goal is to foster a safe, inclusive and supportive environment for all children and young people in our community.

The City of Armadale is committed to creating a diverse workforce. We encourage applicants from diverse backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, and people from culturally diverse backgrounds to apply.