PA to General Manager (Governance, Committee and Administrative Support)

MCC Foundation Limited; Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

Melbourne Cricket Club is seeking a proactive PA to the General Manager for Governance, Committee and Administrative Support. You will own the committee cycle, prepare papers and minutes, and support governance improvements while assisting the General Manager with diary, travel and day-to-day administration.

The role requires strong data handling, discretion with confidential information and a solid MS Office skillset. Occasional after-hours work may be needed during events and busy periods.

Qualifications

• Experience providing committee secretariat and governance support to senior leaders.
• Ability to draft clear minutes and papers and track actions.
• Proficiency with MS Office, especially Word, PowerPoint and Outlook, with intermediate Excel.

Responsibilities

• Own the governance cycle for Club Services, Sport & Heritage, including committee calendars and deadlines.
• Prepare and distribute committee papers, agendas and minutes to stakeholders.
• Manage temporary membership records and provide administrative support to the General Manager.

Skills

Committee secretariat

Governance

Executive support

Minutes taking

MS Office

Education

Tertiary qualifications

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

PA to General Manager (Governance, Committee and Administrative Support)

Own the committee cycle for Club Services, Sport & Heritage

Work at the centre of the Club, alongside the General Manager and Executive Managers

The Melbourne Cricket Club (MCC) manages the Melbourne Cricket Ground (MCG), one of Australia's greatest assets. The MCG is host to more than 70 major events annually attracting over three million patrons and visitors.

Our purpose is to move Australia through the transformative power of live sport, entertainment and culture. Our values underpin how we operate and what we stand for as an organisation. This includes playing as a team, striving to inspire and respecting always.

An opportunity has arisen for a PA to GM – Club Services, Sport & Heritage. Reporting to the General Manager, Club Services, Sport & Heritage, this role owns the governance cycle for the division. It ensures committee meetings, papers, minutes and actions are accurate, timely and followed through, so that the division’s leaders can focus on members and delivery.

The role also manages temporary membership, supports departmental performance reporting and contract monitoring, and provides administrative support to the General Manager.

Key responsibilities include, but are not limited to:

• Own the Club Services, Sport and Heritage committee calendar, planning and coordinating meetings of the Club, Foundation, Club Sport, Heritage and Australian Sports Museum committees, and ensuring all stakeholders have what they need in time.
• Coordinate, prepare and distribute committee papers, with an emphasis on quality, accuracy and timeliness, and set clear expectations for how papers are written, reviewed and submitted.
• Manage meeting invitations, agendas, venues, catering and equipment, follow up acceptances, attend meetings, and prepare and distribute minutes promptly.
• Track committee actions with the General Manager and Executive Managers, following up so that every action is addressed and completed.
• Advise Executive Managers and departmental staff on governance practice and on paper and reporting standards, and improve governance processes, templates and systems where there is a better way of working.
• Manage and monitor temporary members of the MCC, maintaining accurate records in the temporary membership database and organising correspondence and membership cards where appropriate.
• Provide general administrative support to the General Manager, including diary and travel support as needed and expense and credit card reconciliations, and assist divisional managers and member or sporting section tour coordination when required.

This role is well suited to someone with strong experience in committee secretariat, governance or board support. You will write clear minutes and papers, manage a recurring calendar of competing deadlines, and handle confidential information with discretion. Strong data and systems administration skills and proficiency in Microsoft Office (particularly Word, PowerPoint and Outlook, with intermediate Excel) are essential. Tertiary qualifications are preferred.

Given the nature of the Club’s business, work outside usual business hours, including event days, will be required from time to time.

For a more detailed position description, please visit: https://mccdayforcedocuments.blob.core.windows.net/documents/positiondescription/PD%20-%20PA%20to%20GM%20%E2%80%93%20Club%20Services,%20Sport%20&%20Heritage.pdf

Please note this ad may close sooner depending on the volume of applications received, and shortlisting may commence prior to advertisement closing.

This role is subject to relevant pre-employment checks, including National and International Police Checks, Right to Work in Australia, and a current Victorian Working with Children Check.

Privacy Statement
At the MCC, we value your privacy. During the early stages of our recruitment process, we collect personal information such as your name, contact details, confirmation of age, evidence of valid work rights, and personal demographic information. This information is used solely for recruitment purposes and will only be used if you progress to the next stage of the recruitment process.

If you choose not to provide your personal information, we may be unable to progress your application. If you have any questions about how your personal information is handled, or if you wish to access or update your details, please contact *******@mcc.org.au.

For more information on how the MCC manages personal information, please view our Privacy Policy.

Inclusion Matters
The Melbourne Cricket Club is committed to creating a diverse, inclusive and welcoming environment at the MCG. We encourage applications from people of all backgrounds, including people of different genders, ages, cultural backgrounds, First Nations peoples, people with disability, and people of all religions and sexual orientations. We aim to ensure that the recruitment and candidate experience is as accessible and inclusive as possible.

If you require an adjustment during the recruitment process (including alternate formats of the application form) or have an enquiry about available support, please email ***********@mcc.org.au or call 03 9657 8***.

The MCC is committed to providing a safe and welcoming environment for everyone, including children and young people, and has zero tolerance for child abuse and harm. To read more about our commitment, please visit this link.

MCC Values
To read more about the MCC’s Values, please follow the link found here.