Executive Assistant to General Managers

HR Partners; Mildura; On-site; AUD 65,000 - 90,000; Full time

Job summary

HR Partners is seeking a highly organised Executive Assistant to support the General Managers’ Office and ensure smooth day-to-day operations in our Mildura team.

You will manage complex calendars, coordinate meetings, and handle travel arrangements while maintaining strong stakeholder relationships across locations. Strong organisational skills and proactive problem-solving are essential for success.

Qualifications

• Effective communication is essential for liaising with stakeholders.
• Self-motivation and initiative are highly valued in this role.
• Strong organisational and time management skills are required to prioritise competing demands.
• High attention to detail and accuracy in administrative tasks are expected.
• Ability to build and sustain relationships with stakeholders across locations.

Responsibilities

• Provide executive support to the General Managers’ Office and collaborate with relevant teams.
• Act as primary point of contact for internal and external stakeholders for the executive team.
• Manage busy calendars, inboxes, and meeting schedules across branches.
• Coordinate meetings, including agenda preparation and logistical support.
• Arrange and manage domestic and international travel with compliance to policies.
• Process expenses, reimbursements, and invoices accurately and timely.
• Oversee branch correspondence and prepare documents for committee meetings and executive forums.
• Undertake additional administrative duties as required.

Skills

Effective communication

Self-motivation

Organisational skills

Time management

Attention to detail

Stakeholder management

Job description

HR Partners is seeking a highly organised Executive Assistant to support the General Managers’ Office and ensure smooth day-to-day operations in our Mildura team.

You will manage complex calendars, coordinate meetings, and handle travel arrangements while maintaining strong stakeholder relationships across locations. Strong organisational skills and proactive problem-solving are essential for success.