Executive Coordinator

Energy Group - DEECA; Melbourne; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

Hybrid work options

Job summary

Energy Group - DEECA in Melbourne seeks an Executive Coordinator to support the Executive Director within the Whole of Energy Strategy and Transition Division. You will coordinate policy documents, briefings, and submissions requiring oversight, and help shape divisional reporting and communications.

The role emphasizes strong relationship management, knowledge of government processes, and delivering service excellence.

Qualifications

• Advanced computer skills including use of software for project reporting and procurement.
• Previous government experience is highly desirable.

Responsibilities

• Coordinate policy documents, high-level briefings and submissions for Executive Director oversight.
• Coordinate divisional input into departmental performance and reporting (PAEC, monthly and annual reports).
• Support development of the Division's annual business plan and corporate requirements.
• Maintain positive working relationships within the division, Energy Group and the broader department.

Skills

Advanced computer skills

Government processes knowledge

Relationship management

Tools

Project reporting tools

Procurement software

Job description

Department of Energy, Environment and Climate Action

The Executive Coordinator provides support to the Executive Director in the Whole of Energy Strategy and Transition Division, managing the coordination of policy documents, high level briefings and other submissions requiring Executive Director oversight and approval. The role is responsible for coordinating divisional input into departmental performance and reporting requirements set out by the department and central agencies, including PAEC, monthly and annual reporting and internal communications, including newsletters and the intranet page.

The position also supports the Divisional leadership team in the development of the Division's annual business plan and associated corporate requirements.

The position requires excellent relationship management skills, a good understanding of the government processes and the ability to form and maintain positive working relationships within the division, across Energy Group and the broader department. Day to day there is a strong focus on delivering service excellence.

Specialist/Technical Expertise/Qualifications

• Advanced computer skills including the ability to use a range of software applications (e.g tools for project reporting, procurement).
• Previous government experience is highly desirable.

This is a fixed term position available for a period of 3 years. The work location for this position is 8 Nicholson Street, East Melbourne.

Applications close 11.59pm on Monday, 09 November 2026.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact ***************@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing.