Executive Coordinator

Department of Energy, Environment and Climate Action VIC; Melbourne; Hybrid; AUD 110,000 - 140,000; Full time

Job summary

Department of Energy, Environment and Climate Action VIC in Melbourne seeks an Executive Coordinator to support the Executive Director within the Whole of Energy Strategy and Transition Division. You will manage policy documents, high level briefings, and submissions requiring oversight, while coordinating divisional reporting to PAEC and central agencies.

The role also assists in developing the Division’s annual business plan and mandatory corporate requirements, with a strong emphasis on

Qualifications

• Experience coordinating policy documents and high level briefings requiring executive oversight.
• Strong understanding of government processes and reporting requirements.
• Excellent relationship management and cross‑division collaboration skills.

Responsibilities

• Coordinate divisional input into performance reporting and central agency submissions.
• Support development of the Division’s annual business plan and corporate requirements.
• Assist in preparing internal communications including newsletters and intranet content.

Skills

Advanced computer skills

Government experience desirable

Tools

Project reporting software

Procurement software

Job description

Department of Energy, Environment and Climate Action VIC – Melbourne VIC

The Executive Coordinator provides support to the Executive Director in the Whole of Energy Strategy and Transition Division, managing the coordination of policy documents, high level briefings and other submissions requiring Executive Director oversight and approval. The role is responsible for coordinating divisional input into departmental performance and reporting requirements set out by the department and central agencies, including PAEC, monthly and annual reporting and internal communications, including newsletters and the intranet page.

The position also supports the Divisional leadership team in the development of the Division’s annual business plan and associated corporate requirements.

The position requires excellent relationship management skills, a good understanding of the government processes and the ability to form and maintain positive working relationships within the division, across Energy Group and the broader department. Day to day there is a strong focus on delivering service excellence.

Specialist/Technical Expertise/Qualifications

• Advanced computer skills including the ability to use a range of software applications (e.gtools for project reporting, procurement).
• Previousgovernment experience is highly desirable.

This is a fixed term position available for a period of 3 years. The work location for this position is 8 Nicholson Street, East Melbourne.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

Applications close 11.59pm on Monday, 09 November 2026.

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact ***************@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.