Executive Assistant

DEECA; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work arrangements

Flexible working hours

Job summary

The Department of Energy, Environment and Climate Action (DEECA) in Melbourne, Australia is seeking an Executive Assistant to support the Executive Director, Whole of Energy Strategy and Transition. The role provides high-level confidential executive support, manages emails and calendars, coordinates workflow, and assists with briefing notes and papers.

Based at 8 Nicholson Street, East Melbourne, the position offers hybrid work arrangements and a 12-month fixed-term contract, with an inclusive,

Qualifications

• Skilled in MS Office applications (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint).
• Executive administration experience is highly desirable.

Responsibilities

• Provide high-level confidential support to the Executive Director.
• Manage emails and calendar requirements and coordinate workflow.
• Prepare briefings, correspondence, agendas, minutes and working papers.
• Coordinate with the executive team to ensure actions are followed up and completed.
• Maintain positive relationships with internal and external stakeholders.

Skills

Executive support

Calendar management

Email management

Stakeholder management

Tools

MS Office

SharePoint

Outlook

Job description

The Executive Assistant is responsible for executive and administrative support for the Executive Director, Whole of Energy Strategy and Transition.

You will provide high-level confidential support to the Executive Director, manage emails and calendar requirements and coordinate workflow. Working as part of the Whole of Energy Strategy and Transition division, you will undertake a range of discrete, and often confidential, tasks and projects and coordinate processes and the use of the department's document management system.

You will act as a key point of contact with internal and external stakeholders and will have proven experience dealing with other senior leadership and executives. You will review and prepare briefings, correspondence, minutes, agendas, working papers and work with the executive team and managers to ensure that actions are followed up and completed.

You will have excellent relationship management skills, forming and maintaining positive working relationships across the Energy Group, the department and with a range of external stakeholders.

Specialist/Technical Expertise/Qualifications

• Skilled in MS Office applications (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint).
• Executive administration experience is highly desirable.

This is a fixed term position available for a period of 12 months. The work location for this position is 8 Nicholson Street, East Melbourne with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact ***************@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.