Executive Coordinator

Department-of-Energy,-Environment-and-Climate-Action; Melbourne; Hybrid; AUD 85,000 - 115,000; Full time

Job summary

The Department of Energy, Environment and Climate Action (DEECA) Melbourne invites applications for an Executive Coordinator role within the Whole of Energy Strategy and Transition Division. You will coordinate policy documents, high level briefings and other submissions requiring Executive Director oversight and approval, and support divisional reporting and communications.

Successful applicants will demonstrate strong relationship management, knowledge of government processes, and the ability

Qualifications

• Advanced computer skills with ability to use a range of software applications for project reporting and procurement.
• Previous government experience is highly desirable.
• Familiarity with government processes is advantageous.

Responsibilities

• Coordinate policy documents, high level briefings and submissions requiring Executive Director oversight.
• Support divisional input into departmental performance and reporting requirements.
• Assist in development of the Division’s annual business plan and corporate requirements.

Skills

Advanced computer skills

Government experience (desirable)

Tools

Project reporting tools

Procurement tools

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 2551

The Executive Coordinator provides support to the Executive Director in the Whole of Energy Strategy and Transition Division, managing the coordination of policy documents, high level briefings and other submissions requiring Executive Director oversight and approval. The role is responsible for coordinating divisional input into departmental performance and reporting requirements set out by the department and central agencies, including PAEC, monthly and annual reporting and internal communications, including newsletters and the intranet page.

The position also supports the Divisional leadership team in the development of the Division’s annual business plan and associated corporate requirements.

The position requires excellent relationship management skills, a good understanding of the government processes and the ability to form and maintain positive working relationships within the division, across Energy Group and the broader department. Day to day there is a strong focus on delivering service excellence.

Specialist/Technical Expertise/Qualifications

• Advanced computer skills including the ability to use a range of software applications (e.gtools for project reporting, procurement).
• Previousgovernment experience is highly desirable.

Please refer to the Key Selection Criteria provided in the Position Description , including the mandatory requirements.

Applications close 11.59pm on Monday, 09 November 2026.

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact [e-mail] .

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us .

Applications close Monday 9 November 2026 at 11.59pm