Executive Assistant

Boral; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Salary package

Values-based business

Australian-owned

Additional leave

Parental leave

Novated leasing & discounts

Job summary

Boral in Melbourne is seeking a proactive Executive Assistant to support two EGMs on parental leave cover. You will lead complex calendars, coordinate travel, prepare materials and ensure seamless day-to-day operations with discretion and resilience.

You will work across two leadership teams, manage communications, attend meetings to take minutes, and help deliver high-quality reports and presentations. This 12-month term requires strong organisational and relationship skills.

Qualifications

• Proven experience supporting executives and senior leaders.
• Exceptional communication, relationship building and influencing skills.
• Outstanding organisational ability and capacity to manage competing priorities.
• Advanced Microsoft Word, PowerPoint and Excel skills.
• High levels of discretion, confidentiality, professionalism and resilience.

Responsibilities

• Executive Support: Manage complex calendars, deadlines, and scheduling; Coordinate travel and accommodation; Provide proactive administrative support.
• Communication Management: Act as a key liaison for internal and external stakeholders; Screen, prioritise, and manage calls, emails, and correspondence.
• Meeting & Event Coordination: Prepare agendas, arrange logistics, attend meetings to take minutes and follow up on actions.
• Documentation & Reporting: Prepare high-quality PowerPoint presentations and monthly reports; Manage contracts and critical documents; Track project timelines and progress with leadership.

Skills

Executive support

Communication skills

Organisation

MS Word

PowerPoint

Excel

Discretion & professionalism

Tools

Microsoft Word

PowerPoint

Excel

Job description

Your next opportunity As a key member of two leadership teams, you will bring initiative, strong forward-planning capability, and exceptional organisational skills to keep our two Executive General Managers one step ahead. With strong emotional intelligence and sound judgement, you will navigate sensitive situations, anticipate needs, and ensure seamless day-to-day operations.

Your next opportunity As a key member of two leadership teams, you will bring initiative, strong forward-planning capability, and exceptional organisational skills to keep our two Executive General Managers one step ahead. With strong emotional intelligence and sound judgement, you will navigate sensitive situations, anticipate needs, and ensure seamless day-to-day operations. You will provide high-level executive support as well as coordinate events and leadership meetings. Your ability to “read the room”, solve problems proactively and manage competing priorities will directly contribute to the effectiveness of the EGMs and leadership teams. This is a 12 month fixed term role to cover parental leave.

Your day will involve:

Executive Support

• Manage complex calendars, deadlines, and scheduling
• Coordinate travel and accommodation
• Provide proactive administrative support to ensure operational efficiency.

Communication Management

• Act as a key liaison for internal and external stakeholders
• Screen, prioritise, and manage calls, emails, and correspondence

Meeting & Event Coordination

• Prepare agendas and meeting materials
• Arrange logistics for leadership meetings and events
• Attend meetings to take minutes and follow up on actions.

Documentation & Reporting

• Prepare high-quality PowerPoint presentations and monthly reports
• Manage contracts, files, and critical documents to ensure accuracy and accessibility
• Track project timelines, deliverables, and progress and work with leadership to support key initiatives.

What are we looking for?

• Proven experience supporting executives and senior leaders, ideally within heavy industry or similar environments
• Exceptional communication, relationship building and influencing skills
• Outstanding organisational ability and the capacity to manage competing priorities
• Advanced Microsoft Word, PowerPoint and Excel skills
• High levels of discretion, confidentiality, professionalism and resilience.

What’s on offer?

• Attractive salary package reflective of your skills and experience
• Work for a values-based business that shares goals and celebrates individual and team success
• We are Australian-owned and operated
• Opportunity to purchase additional leave
• Generous paid parental leave entitlements
• Novated leasing and a range of corporate discounts.

About Boral

We are Australia’s leading vertically-integrated construction materials solution provider and have been helping to build and enable a strong, modern Australia for more than 75 years. Our integrated network includes upstream assets – quarries, cement operations and our bitumen JV - and downstream operations across, recycling, concrete and concrete placing and asphalt. Our people provide solutions to help customers and stakeholders build a sustainable future in a changing world. Our values are what matters to us and guide our behaviours: Safety, Teamwork, Ambition, Accountability and Respect. We’re proud of our legacy as a great Australian business and have a strong foundation to improve and continue fulfilling our purpose and what we do best - building something great. Boral values and is committed to creating a diverse working environment and is proud to be an equal opportunity employer. All suitable applicants will receive consideration for employment without regard to race, colour, religion, gender identity or expression, sexual orientation, disability or age.